Administrative Assistant

AccountStaff, Inc.; Gibsonia (Allegheny County); On-site; USD 38,000 - 48,000; Full time

Job summary

AccountStaff, Inc. is seeking an organized Administrative Assistant to support daily office operations and ensure seamless workflow. You will handle calls and emails, maintain files, assist with data entry and invoicing, and coordinate schedules.

The role involves onboarding support, preparing internal reports, and assisting management in administrative tasks. Strong MS Office skills and attention to detail are essential.

Qualifications

• Must demonstrate strong organizational and time-management abilities.
• Proficient in Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities.
• Self-motivated with the ability to work independently or in a team.

Responsibilities

• Answer and route phone calls and emails efficiently
• Maintain and organize digital and physical files with precision
• Assist with data entry, invoicing, tracking
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on important paperwork and deadlines
• Support onboarding for new hires
• Provide administrative support to management and staff

Skills

Organizational skills

Time management

Microsoft Office

Attention to detail

Communication skills

Multitasking

Self-motivation

Teamwork

Education

High school diploma

Job description

Administrative Assistant

Job Description

Are you organized, detail-oriented, and ready to make an impactful difference in a fast-paced environment? Our client isseeking a proactive and resourceful Administrative Assistant to support their office operations, ensuring everything runs seamlessly.

What You’ll Do:

• Answer and route phone calls and emails efficiently
• Maintain and organize digital and physical files with precision
• Assist with data entry, document preparation, and basic accounting support (invoicing, tracking)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on important paperwork and deadlines
• Support onboarding processes for new hires
• Provide overall administrative support to management and staff

Required Skills:

• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to juggle multiple priorities effectively
• Self-motivated and able to work independently or collaboratively

Nice to Have Skills:

• Experience with customer service
• Familiarity with bid paperwork and contracts management

Preferred Education & Experience:

• High school diploma or equivalent; higher education preferred