Administrative Assistant

Vaco by Highspring; San Diego (CA); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision benefits

401(k) retirement plan

Job summary

A professional staffing agency is looking for a detail-oriented Administrative Assistant in San Diego, California. This role involves supporting daily operations in a commercial office environment, coordinating with tenants and vendors, and managing multiple priorities effectively. The ideal candidate must have strong organizational skills, proficiency in Google Suite, and excellent communication abilities. This full-time position offers a competitive hourly wage of $24.00 to $26.00, along with potential bonuses and benefits.

Qualifications

• Previous experience as an administrative assistant or in office administration is preferred.
• Strong organizational skills with attention to detail are critical.
• Excellent communication skills, both written and verbal, are mandatory.

Responsibilities

• Provide administrative support to ensure smooth daily office functions.
• Main point of contact for tenants and service providers, addressing inquiries.
• Manage email correspondence and coordinate vendor services.

Skills

Organizational skills

Customer service experience

Attention to detail

Communication skills

Proficiency in Google Suite

Tools

Google Suite

Microsoft Office

Job description

Base pay range

$24.00/hr - $26.00/hr

Overview

We are seeking a detail-oriented and proactive Administrative Assistant for our client to support the day-to-day operations of a commercial office environment. This role provides administrative and operational support to the on-site team while also assisting with tenant and vendor coordination. The ideal candidate is organized, customer-focused, and thrives in a fast-paced, professional setting.

Key Responsibilities

• Provide administrative support to the on-site operations team, ensuring efficient daily office functions
• Serve as a point of contact for tenants, visitors, and service providers, handling inquiries via phone, email, and in person
• Respond to customer service requests, track issues, and elevate items as appropriate to ensure timely resolution
• Manage incoming and outgoing mail and general correspondence
• Maintain phone and voicemail systems to ensure proper functionality
• Issue and deactivate access cards and coordinate key requests; maintain vendor key sign-in/out logs
• Coordinate with vendors and service providers to support daily operations and services
• Assist with conference room scheduling and meeting coordination
• Support tenant move-ins and move-outs, including documentation and coordination
• Create, distribute, and maintain general notices, communications, and internal updates
• Maintain electronic and paper filing systems, databases, spreadsheets, and directories
• Order and maintain office and kitchen supplies; assist with purchase orders as needed
• Ensure front office and common areas remain organized and presentable
• Assist with basic administrative projects and tasks as assigned

Qualifications

• Previous administrative assistant, office administration, or customer service experience preferred
• Proficiency in Google Suite required; experience with Microsoft Office is a plus
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in an onsite, professional office environment

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services

Benefits and Compensation

The pay will be determined based on your skills and experience, with a base hourly rate of $24.00 to $26.00. The role may also be eligible for discretionary bonuses and participation in our medical, dental, and vision benefits as well as a 401(k) retirement plan.