Administrative Assistant - 407145g

Atrium; West Palm Beach (FL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Overtime opportunities

Shift differentials

Bonus opportunities

Commission opportunities

Incentive compensation programs

Paid holidays

Job summary

Atrium is seeking an Administrative Assistant to provide comprehensive support to executives and staff, ensuring smooth day-to-day operations.

The role involves managing schedules, coordinating travel, and serving as a key point of contact for internal and external stakeholders in a fast-paced environment. Lawful work authorization in the United States is required.

Qualifications

• Experience coordinating with high-level executives with discretion.
• Excellent written and verbal communication skills.
• Strong organizational skills with multiple deadlines.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Ability to handle confidential information.
• Able to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Oversee calendars, schedule meetings, and manage conference rooms.
• Book domestic and international travel and coordinate board meetings.
• Manage office supplies inventory and shipping items distribution.
• Coordinate off-site event details and resolve scheduling conflicts.
• Process and reconcile expenses using Concur.
• Serve as primary contact for internal teams and external partners.
• Support ad hoc projects and general office operations.

Skills

Executive support

Organization

MS Office

Communication

Confidentiality

Multitasking

Education

Bachelor's degree preferred

Equivalent experience considered

Office management coursework a plus

Tools

Microsoft Office

Concur

Job description

Client Overview

A mid-sized firm with national presence is looking to bring on an Administrative Assistant. The organization offers a high-performing environment, an innovative team, and strong employee perks.

Salary/Hourly Rate

$65k - $70k

Position Overview

The Administrative Assistant will provide comprehensive administrative support to executives and office staff, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities Of The Administrative Assistant

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines to ensure efficient operations.
• Book domestic and international travel and coordinate meeting logistics for executive-level Board of Directors.
• Manage inventory for office supplies and distribution of shipping items.
• Manage event details for off-site meetings and proactively identify and resolve scheduling conflicts.
• Process and reconcile expense reports using Concur to ensure timely and accurate submissions.
• Serve as a primary point of contact for internal teams and external partners, maintaining professionalism at all times.
• Assist with general office operations and provide support for ad hoc projects as needed.

Required Experience/Skills For The Administrative Assistant

• Ability to work effectively with high-level executives while maintaining professionalism and discretion.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Experience handling confidential information with integrity.
• Ability to adapt quickly to changing priorities in a fast-paced environment.

Preferred Experience/Skills For The Administrative Assistant

• At least 1 year of administrative experience, including booking travel and managing calendars.
• Experience supporting executive-level leadership.
• Strong problem-solving skills and ability to anticipate needs.
• Knowledge of event coordination and logistics planning.
• Ability to work independently and as part of a team.

Education Requirements

• Bachelor’s degree preferred.
• Equivalent combination of education and experience will be considered.
• Coursework or certification in Business Administration or Office Management is a plus.

Benefits

• Medical, dental, and vision benefits, if eligible under the ACA.
• Time off in accordance with local paid sick time laws.
• Paid holidays, where applicable.
• 401(k) retirement plan, where applicable.
• Life insurance coverage, where applicable.
• Disability coverage, where applicable.
• Employee assistance program, where applicable.
• Overtime opportunities, where applicable.
• Shift differentials, where applicable.
• Bonus opportunities, where applicable.
• Commission opportunities, where applicable.
• Additional incentive compensation programs, where applicable.