Administrative Assistant

Stella Jones Corporation in; Alexandria (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Stella Jones Corporation in Louisiana is seeking an Administrative Assistant to perform routine clerical and administrative duties, support staff, manage filing, scheduling, and travel arrangements.

The ideal candidate has five years of experience, strong Microsoft Office skills, attention to detail, and excellent written and verbal communication. This position requires flexibility and the ability to handle multiple tasks in a professional office environment.

Qualifications

• Five years of Administrative Assistant/Executive Assistant experience in a professional office environment.
• Experience with Microsoft Office Suite and email; strong attention to detail and accuracy.
• Excellent written and verbal communication; strong interpersonal skills and good judgment.
• Ability to work flexible hours as necessary.

Responsibilities

• Coordinate general administrative duties including typing, faxing, copying, answering telephones and filing.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Skills

Microsoft Office

Written and verbal communication

Interpersonal skills

Multitasking

Attention to detail

Tools

Microsoft Office Suite

Excel

Email

Job description

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Responsibilities:

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Qualifications:

• Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
• Experience with Microsoft Office Products and emailin addition to a strong attention to detail and accuracy
• Excel experience highly preferred
• Confidentiality, multitasking and flexibility required
• Excellentwritten and verbal communication
• Strong interpersonal skills and good judgment
• Ability to work flexible hours as necessary
• Experience with Microsoft Office Products and emailin addition to a strong attention to detail and accuracy