Executive/Administrative Assistant

LifeLung, Inc. (DBA: Tridant Solutions); Pasadena (CA); On-site; USD 17,908 - 22,041; Full time

Benefits offered by this job

Medical/Dental/Vision

401k with matching

Holidays and vacation

Flexible schedule

Job summary

LifeLung, Inc. (DBA: Tridant Solutions) in Pasadena, California, is seeking a dedicated Executive/Administrative Assistant to help streamline office operations. You will be responsible for managing schedules, handling communication, and assisting with clerical duties.

This full-time position offers a competitive hourly wage of $13-$16, along with benefits including medical, dental, vision, and a 401k with matching. Candidates should have at least 2 years of experience in an administrative role and be able to manage changing priorities effectively.

Qualifications

• Minimum of 2 years office administrative experience.
• Basic competence in administrative duties and tasks.
• Strong organizational skills.

Responsibilities

• Performs general clerical duties including filing, photocopying, faxing, typing, and mailing.
• Answers, screens, and directs incoming telephone calls.
• Greet office visitors and clients.

Skills

Excellent verbal and written communication skills

Highly organized

Ability to understand and follow written and verbal instructions

Keystroke a minimum of 40 wpm

Versatility and flexibility

Education

High school graduate; some college or AA degree preferred

Job description

Job Description

Executive/Administrative Assistant

SUMMARY

Organizes office operations and procedures including but not limited to schedule/calendar management, information management, filing systems, supplies, scanning, etc.

DUTIES AND RESPONSIBILITIES: (include but not limited to)

General Office:

• Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
• Answers, screens, and directs incoming telephone calls
• Greet office visitors/clients/employees
• Take messages
• Transfer telephone calls
• Respond to requests for job information
• Respond via email and/or phone to job applications, calls and emails
• Update and track certifications & process re-certifications
• Update websites for small business registrations
• Track, order & manage inventory & equipment
• Sorts and distributes internal and external mail.
• File employee paperwork
• Database management
• Assist with payroll/bookkeeping

SUPERVISORY RESPONSIBILITIES:

• NONE

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to sit
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity
• Occasionally/Frequently/Continually required to talk or hear
• Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally/Frequently/Continually required to meet last minute deadlines

Salary $13-$16/hr + benefits

Medical/Dental/Vision/401k+matching

Holidays, vacation

7am-4pm or flexible schedule

Job Type: Full-time

Salary: $13.00 to $16.00 /hour

Qualifications

QUALIFICATIONS:

• Minimum of 2 years office administrative experience
• High school graduate some college or AA degree preferred.
• Basic competence in administrative duties and tasks
• Highly organized
• Ability to understand and follow written and verbal instructions
• Excellent verbal and written communication skills.
• Understanding of ADP and payroll processes
• Keystroke a minimum of 40 wpm.
• Commitment to excellence and high standards.
• Ability to understand and follow written and verbal instructions
• Strong organizational skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

COMPETENCIES:

• Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Ethics: Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.