Administrative Assistant

Acadia Healthcare; Germantown (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

Acadia Healthcare is seeking an Administrative Support professional to ensure efficient operation of our Germantown facility. You will support managers and staff with organization, communication, and documentation tasks.

Responsibilities include calendar management, minute-taking, confidential handling, and preparing reports. The role requires strong communication, attention to detail, and the ability to work across teams in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees through organization and communication.
• Responsible for confidential and time sensitive material.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

Skills

Communication skills

Time management

Microsoft Office

Confidentiality

Calendar management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.