Administrative Assistant

Baptist Memorial Health Care; Memphis (TN); On-site; USD 40,000 - 60,000; Full time

Job summary

Baptist Memorial Health Care is seeking an experienced administrator in Memphis, Tennessee to provide a wide range of administrative and support functions. The role requires coordinating office management activities and completing assigned goals effectively.

The successful candidate will have at least 4 years of secretarial experience and must possess excellent organizational and communication skills. Proficiency in various computer applications and a typing speed of 60 WPM are essential.

Qualifications

• 4 years of secretarial experience with increasing responsibilities.
• Must communicate clearly and effectively in English both orally and in writing.
• Able to write legibly and record information accurately.

Responsibilities

• Coordinate office management activities for designated administrator(s).
• Generate reports and documents using various software applications.
• Prepare confidential documents to comply with financial and legal requirements.
• Respond to inquiries and provide information or refer to appropriate staff.
• Attend meetings to record minutes and support other attendees.
• Complete assigned goals as necessary.

Skills

Organizational skills

Communication skills

Computer proficiency

Typing speed (60 WPM)

Job description

Overview

Provides a broad range of administrative and support functions in a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not limited to board members, patients, medical staff, other staff members, and outside customers. Performs other duties as assigned.

Job Responsibilities

• Coordinates office management activities for designated administrator(s), including organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/calendar(s), and setting appropriate work priorities for efficient office operations.
• Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials.
• Researches, compiles, assimilates and prepares confidential and sensitive documents using a number of data sources (e.g., agenda items, payroll, budget, etc.) to comply with financial, legal, and/or administrative requirements.
• Responds to a wide variety of calls and/or inquiries in order to provide information, resolve problems/issues where appropriate, and/or refer to appropriate staff members.
• Attends meetings and other required functions to record minutes, coordinate materials distribution, and/or support the needs of other attendees.
• Completes assigned goals.

Minimum Required Experience

4 years secretarial experience with evidence of increasing

Minimum Required Education

Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.

Minimum Required Special Skills

Must possess excellent organizational and communication skills (both written and verbal). Must also possess a high level of computer proficiency working with different office applications. 60 WPM typing speed.