Administrative Assistant

Harboroaks; Madison (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive bonus

Comprehensive benefits

401(k) with company match

Paid time off

Professional development

Job summary

Harboroaks in Madison, WI is seeking an Administrative Assistant to provide essential support for facility management, working 8a-4:30p, Monday through Friday. The role includes handling confidential materials, organizing communications, and attending meetings to take minutes.

The position requires a high school diploma or equivalent, with an Associate’s degree preferred. You will support scheduling, documentation, and office programs, contributing to efficient facility operations.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees with organization and communication tasks.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May be responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.
• Perform other functions and tasks as assigned.

Education

High school diploma or equivalent

Associate’s degree

Job description

Overview

Administrative Assistant

8a-4:30pm

Monday - Friday

Why Join

• Competitive compensation with industry leading annual performance-based bonus opportunity
• Comprehensive benefits including medical, dental, and vision insurance
• 401(k) with company match to support your financial future
• Generous paid time off for vacation, sick days, and holidays
• Professional development & leadership training to sharpen your skills

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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