Administrative Assistant

Baptist; Memphis (TN); On-site; USD 40,000 - 60,000; Full time

Job summary

Baptist Memorial Health Care Corporation in Memphis, Tennessee, is looking for an experienced administrative professional. You will handle a range of supportive functions, prepare confidential documents, respond to inquiries, and manage office activities efficiently.

The ideal candidate should possess at least 4 years of secretarial experience, excellent organizational and communication skills, and a typing speed of 60 WPM. Proficiency with office applications is essential.

Qualifications

• 4 years of secretarial experience with evidence of increasing responsibilities.
• Skill in communicating clearly and effectively in written, oral, and verbal formats.
• High level of computer proficiency working with various office applications.

Responsibilities

• Coordinate office management activities for designated administrators.
• Generate reports, spreadsheets, and presentations.
• Assemble confidential documents to comply with requirements.
• Respond to inquiries and provide information.
• Attend meetings and record minutes.
• Complete assigned office goals.

Skills

Organizational skills

Communication skills

Typing speed (60 WPM)

Computer proficiency

Education

4 years secretarial experience

Job description

Overview

Provides a broad range of administrative and support functions of a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently and may oversee the work of others. Communicates with a diverse population which may include but is not limited to board members, patients, medical staff, other staff members, and outside customers. Performs other duties as assigned.

Job Responsibilities

• Coordinates office management actives for designated administrator(s) to include organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/ calendar(s), and setting appropriate work priorities for efficient office operations.
• Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials.
• Researches, compiles, assimilates and prepares confidential and sensitive document's using a number of data sources (i.e., agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
• Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members.
• Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees.
• Completes assigned goals.

Minimum Required Experience

4 years secretarial experience with evidence of increasing

Minimum Required Education

Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.

Minimum Required Special Skills

Must possess excellent organizational and communication skills (both written and verbal). Must also possess high level of computer proficiency working with different office applications. 60 WPM typing speed.