Administrative Assistant

Acadia Healthcare; Wilmington (NC); On-site; USD 32,000 - 48,000; Full time

Job summary

Acadia Healthcare in Wilmington, NC seeks an administrative professional to support facility management with a focus on organization, communication, and efficient operations.

You will manage calendars, take minutes, handle confidential materials, assist with credentialing, and prepare reports, spreadsheets, and presentations. Strong Microsoft Office skills and professional communication are essential.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.
• Strong organizational and communication skills essential.
• Experience with calendar management and meeting minutes a plus.

Responsibilities

• Support managers and staff with organization and communication.
• Handle confidential and time-sensitive materials.
• Communicate via phone and email to deliver timely, high-quality work.
• Attend meetings and take accurate minutes.
• May manage physician credentialing.
• Prepare spreadsheets, reports, and presentations; maintain databases.
• Answer phones and cover reception as needed.
• Manage calendars and schedule staff meetings.

Skills

Communication

Organization

Microsoft Office

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

Microsoft Excel

Database software

Job description

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Essential Functions

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associate's degree preferred.

Licenses/Designations/Certifications

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.