Administrative Assistant

Acadia Healthcare; Wesley Chapel (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Acadia Healthcare seeks an Administrative Support professional to assist facility management and ensure smooth daily operations at the Wesley Chapel location. You will support managers and staff with organization, communications, and confidential tasks, and handle minutes and documentation with accuracy.

The role requires a high school diploma or equivalent, with an Associate's degree preferred. Expect to manage calendars, coordinate meetings, and prepare reports using standard office software.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.

Responsibilities

• Support managers and staff through organization and communication tasks.
• Handle confidential and time-sensitive material with discretion.
• Attend meetings and take accurate minutes.
• Create spreadsheets, manage databases and prepare presentations and reports.
• Calendar management and scheduling of staff meetings.

Skills

Organization

Communication

Time management

Meeting minutes

Confidential information handling

Education

High school diploma or equivalent required

Associate's degree preferred

Tools

Microsoft Office

Excel

Databases

Job description

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Purpose Statement

Provide administrative support to facility management to ensure efficient operation of the facility.

Essential Functions

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associate's degree preferred.

Licenses/Designations/Certifications

• Not Applicable

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