Administrative Assistant

Harboroaks; Knoxville (TN); On-site; USD 50,000 - 65,000; Full time

Job summary

Harboroaks in Knoxville, Tennessee, is seeking a candidate to plan, direct, and coordinate administrative services for the facility. The role includes establishing goals for the administrative support staff, ensuring compliance with regulations, and supervising operations.

Qualified candidates should have at least an Associate's degree, three years of administrative experience, and one year of supervisory experience. Responsibilities also include monitoring operational systems and managing staff development and performance.

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• Three or more years of administrative experience required.
• One or more years of supervisory experience required.

Responsibilities

• Establish goals and objectives for the administrative support staff.
• Evaluate workflow and reallocate resources as needed.
• Provide administrative supervision and guidance to clerical staff.
• Ensure compliance with accrediting and regulatory requirements.
• Monitor operational systems for effectiveness.

Skills

Administrative Experience

Supervisory Experience

Vendor Management

Education

Associate's Degree

Bachelor's Degree

Job description

Overview

PURPOSE STATEMENT:Plan, direct or coordinate one or more administrative or operational services of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Establish goals and objectives of the administrative support staff of the facility.
• Evaluate workflow and reallocate resources and/or redesign processes to meet office needs and highlevel of customer service.
• Responsible for administrative and clerical procedures and processes.
• Provide administrative supervision, guidance and feedback to clerical and/or receptionist staff to facilitate smooth operations of the facility while maintaining appropriate coverage, scheduling and training.
• Provide staff management to include hiring, development, training, performance management and communication to ensure effective and efficient department operation.
• Ensure compliance with accrediting and regulatory requirements.
• Prepare operational reports showing progress or status.
• Monitor facilities and/or operational systems for effectiveness.
• Supervise operations of the facility administrative support staff, ensuring compliance with policies and procedures.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Associates degree required. Bachelor’s degree preferred.
• Three or more years’ administrative experience required.
• One or more years’ supervisory experience required.
• Previous experience in vendor management, facilities or operations support role preferred.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.