Administrative Assistant

Harboroaks; Wesley Chapel (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Harboroaks is seeking an administrative support professional to assist facility management with daily operations. The role requires strong organizational and communication skills, and the ability to handle confidential information with discretion.

Responsibilities include meeting coordination, minute taking, and maintaining records. Proficiency in MS Office and database management is preferred. High school diploma or equivalent is required, Associate’s degree is a plus.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Strong organizational and communication skills.

Responsibilities

• Support managers and staff with organization and communication tasks.
• Handle confidential material with discretion and timeliness.
• Attend meetings and take accurate minutes.
• Communicate effectively via phone and email to ensure quality and timeliness.
• May manage administrative programs, calendars, and office activities.

Skills

Communication

Minute taking

Calendar management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Databases

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.


• Responsible for confidential and time sensitive material.


• Familiar with a variety of the field's concepts, practices and procedures.


• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.


• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.


• May direct and lead the work of others.


• May manage and coordinate administrative programs and office activities.


• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.


• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.


• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.


• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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