Administrative Assistant

Randstad USA; Boston (MA); On-site; USD 33,000 - 34,000; Full time

Job summary

Randstad USA in Downtown Boston is seeking a dedicated Administrative Assistant to provide high-level administrative support to a Director-level stakeholder in a fast-paced software technology environment.

This full-time, on-site role requires 1–2 years of corporate administrative experience, strong Microsoft Office skills, and the ability to manage complex calendars, travel, and expense processes across time zones. Salary ranges from $24–$25 per hour for the first shift, 9 PM - 5 PM.

Qualifications

• 1–2 years of corporate administrative support experience.
• High proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• 100% on-site presence required (Monday–Friday).
• Professional business casual attire (jeans and sneakers strictly prohibited).

Responsibilities

• Calendar Management: Execute heavy, complex, and rapidly changing calendar management across multiple time zones.
• Travel Arrangements: Coordinate detailed domestic and international business travel logistics, including flights, accommodations, and transit.
• Financial Administration: Process purchase orders (POs) and prepare monthly expense reports in an accurate and timely manner.
• Meeting & Event Coordination: Assist with planning, scheduling, and organizing internal/external stakeholder meetings and logistical prep.
• Reception & Team Support: Provide front-desk reception coverage as needed, alongside cross-team administrative support.

Skills

Administrative Duties

Scheduling Appointments

Maintaining Calendars

Education

Bachelor's

Tools

Microsoft Office Suite

Job description

Randstad is hiring a temp-to-perm administrative assistant for a global leader in software technology located in Downtown Boston. The client company develops high-performance database management systems, enterprise data integration platforms, and advanced health information technology software. We are seeking a dedicated, full-time Administrative Assistant to provide comprehensive high-level administrative support to a Director-level stakeholder.

Compensation and Schedule

salary: $24 - $25 per hour
shift: First
work hours: 9 PM - 5 PM

Education

education: Bachelors

Responsibilities

• Calendar Management: Execute heavy, complex, and rapidly changing calendar management across multiple time zones.
• Travel Arrangements: Coordinate detailed domestic and international business travel logistics, including flights, accommodations, and transit.
• Financial Administration: Process purchase orders (POs) and prepare monthly expense reports in an accurate and timely manner.
• Meeting & Event Coordination: Assist with planning, scheduling, and organizing internal/external stakeholder meetings and logistical prep.
• Reception & Team Support: Provide front-desk reception coverage as needed, alongside cross-team administrative support.

Qualifications

• Experience: 1–2 years of corporate administrative support experience.
• Technical Skills: High proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Work Arrangement: 100% on-site presence required (Monday–Friday).
• Dress Code: Professional business casual attire (jeans and sneakers are strictly prohibited).

Screening & Hiring Process

• Step 1:One-round virtual interview with the Administrative Supervisor.
• Step 2:Predictive Index (PI) Cognitive and Behavioral Assessment.
• Step 3: Post-offer background check.

Skills

• Administrative Duties
• Scheduling Appointments
• Maintaining Calendars

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Benefits

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Post Duration

This posting is open for thirty (30) days.

Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.