Administrative Assistant

Confidential; Boston (MA); Hybrid; USD 30,307 - 33,062; Part time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts

Job summary

A recruiting firm is seeking a highly organized Administrative Assistant for a 6-month contract role in Boston, MA. This hybrid position requires strong calendar management skills and hands-on experience with Concur or similar travel management systems. Responsibilities include supporting managers with scheduling, handling travel arrangements, and organizing documents. The ideal candidate must possess excellent organizational and communication skills. Comprehensive benefits are offered, including healthcare and a 401(k) plan.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Strong experience with calendar management and meeting coordination.
• Hands-on experience with Concur or travel/expense management systems.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, time-management, and communication skills.

Responsibilities

• Provide comprehensive administrative support to managers and team members.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Handle travel arrangements and process expense reports using Concur or similar tools.
• Prepare, edit, and organize documents, reports, and presentations.
• Coordinate internal and external meetings, including logistics and follow-ups.
• Maintain records, files, and confidential information with accuracy.
• Communicate effectively with internal teams, clients, and external partners.

Skills

Calendar management

Concur experience

Microsoft Office proficiency

Communication skills

Organizational skills

Tools

Concur

Job description

Base pay range

$22.00/hr - $24.00/hr

Pay Rate

$22 – $24 per hour

Duration

6-month contract (with potential extension)

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day administrative operations for a banking or financial services environment. The ideal candidate will have strong calendar management skills and hands‑on experience with Concur or travel and expense management systems. This is a hybrid role based in Boston, MA.

Key Responsibilities

• Provide comprehensive administrative support to managers and team members
• Manage complex calendars, schedule meetings, and coordinate appointments
• Handle travel arrangements and process expense reports using Concur or similar tools
• Prepare, edit, and organize documents, reports, and presentations
• Coordinate internal and external meetings, including logistics and follow-ups
• Maintain records, files, and confidential information with accuracy
• Communicate effectively with internal teams, clients, and external partners

Required Qualifications

• Proven experience as an Administrative Assistant or in a similar role
• Strong experience with calendar management and meeting coordination
• Hands‑on experience with Concur or travel/expense management systems
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent organizational, time‑management, and communication skills

Preferred Qualifications

• Experience supporting banking or financial services clients
• Familiarity with compliance‑driven or fast‑paced corporate environments

Benefits Disclosure

• Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Seniority level

Not Applicable

Employment type

Contract

Job function

Administrative