Executive Assistant

Randstad USA; Norwood (MA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Medical

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is seeking an Administrative Assistant 100% onsite in Norwood, MA. You will support the Vice President, Site Head of Norwood Drug Substance Operations and the Global Head of Quality Control, handling calendars, travel, and coordination to keep leadership focused on priorities.

The role requires strong organizational skills, 5+ years supporting senior leaders and experience managing complex schedules.

Qualifications

• High school diploma required.
• Bachelor's degree preferred.
• 5+ years of experience supporting leaders, managing complex calendars and priorities.
• Executive Assistant (5 years of experience is required).

Responsibilities

• Manage complex calendars and priorities for the Site Head and Global Head of Quality Control.
• Coordinate meetings across functions, time zones, and stakeholders.
• Support travel planning, expense reporting, and other administrative activities.
• Prepare agendas, presentations, briefing materials, meeting notes, and follow-up actions.
• Serve as a central point of coordination for leadership activities.
• Facilitate communication and information flow across teams and leadership groups.
• Track actions and deliverables to support timely execution.

Skills

Calendar management

Executive support

Travel planning

Communication

Education

High school diploma

Bachelor's degree

Job description

Administrative Assistant

Pay Rate: 40-50 per hour

100% onsite in Norwood, MA

6 month to start with potential to extend or convert

Shift: First

Work hours: 8 AM – 5 PM

Salary: $40 - $50 per hour

The Role

The Administrative Assistant serves as a trusted partner to the Vice President, Site Head of Norwood Drug Substance Operations and the Global Head of Quality Control. This role is responsible for providing high-quality administrative, organizational, and coordination support to help drive leadership effectiveness and operational execution across the organization.

Basic Qualifications

Here’s What You’ll Need (Basic Qualifications):

• High school diploma required
• Bachelors degree preferred

• 5+ years of experience supporting leaders, managing complex calendars and priorities

• Executive Assistant (5 years of experience is required)

• Years of experience: 5 years
• Experience level: Experienced

Here’s What You’ll Be Doing:

• Manage complex calendars and priorities for the Site Head and Global Head of Quality Control, ensuring effective use of leadership time.
• Coordinate meetings across multiple functions, time zones, and stakeholders.
• Support travel planning, expense reporting, and other administrative activities.
• Prepare agendas, presentations, briefing materials, meeting notes, and follow‑up actions.
• Serve as a central point of coordination for key site and Quality Control leadership activities.
• Facilitate communication and information flow across functional teams and leadership groups.
• Track actions, commitments, and deliverables to support timely execution of priorities.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Benefits

• Medical
• Prescription
• Dental
• Vision
• AD&D
• Life insurance
• Short‑term disability
• 401K plan

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.