Administrative Assistant

Strategic Staffing Solutions; Boston (MA); On-site; USD 44,000 - 47,000; Full time

Job summary

Strategic Staffing Solutions in Boston is seeking an Administrative Assistant to support a senior group in a fast-paced corporate office. You will manage calendars, coordinate internal and external meetings, handle high-volume phone activity, and assist with travel arrangements and expense reporting.

The role requires excellent communication, meticulous attention to detail, and the ability to prioritize under pressure.

Qualifications

• Excellent interpersonal and communication skills required.
• High attention to detail and accuracy under deadlines.
• Ability to prioritize and multi-task in a fast-paced environment.
• Discretion handling confidential information.

Responsibilities

• Provides administrative support to a senior group or executive.
• Coordinates complex meetings and conference calls.
• Manages high volume phone calls with professionalism.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds to client requests and follows up.
• Maintains detailed calendars and travel logistics.
• Processes travel arrangements and expense reports.

Skills

Interpersonal skills

Communication

Attention to detail

Multitasking

MS Word

Excel

PowerPoint

Outlook

Problem solving

Discretion

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Administrative Assistant

Location: Boston MA 02110-2704

Duration: 6 months contract

Pay rate: $33/hr W2

Responsibilities

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

Skills

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 5+ years of experience