Administrative Assistant II

ProPivotal; Boston (MA); On-site; USD 28,413 - 40,467; Full time

Job summary

ProPivotal in Boston, Massachusetts, is looking for an administrative support professional to join their team. This onsite role involves providing essential support to department leadership, coordinating schedules, and ensuring compliance with company policies.

The ideal candidate will have a Bachelor’s degree and a minimum of 2 years’ experience in an administrative role. This position offers hourly pay of up to $25.00 and growth opportunities within a dynamic team environment.

Qualifications

• Minimum 2+ years of experience in an administrative or office support role within a professional onsite environment.
• Strong written and verbal communication skills with the ability to collaborate across teams.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to manage multiple priorities in a fast-paced setting.

Responsibilities

• Provide day-to-day administrative support to department leadership and team members.
• Coordinate schedules, meetings, and internal communications.
• Support project tracking, documentation, and reporting activities.
• Maintain accurate records, files, and operational documentation.
• Ensure adherence to company policies, procedures, and compliance standards.
• Assist in identifying and implementing process improvements.

Skills

Communication

Microsoft Office Suite

Administrative Support

Education

Bachelor’s degree

Job description

This role offers an exciting opportunity to contribute to a leading organization known for its innovative environment. You will collaborate with a dynamic team in a long-term, onsite position in Boston, Massachusetts. The pay rate range is up to $25.00 per hour, providing a consistent compensation structure focused on stability and growth.

Shift

• Onsite, 8AM – 5PM

Why This Job Is Awesome / Your Impact

• Be part of a reputable organization committed to excellence
• Develop your skills within a collaborative and supportive environment
• Contribute to projects that make a meaningful difference in the community
• Grow your career with opportunities for professional advancement

Responsibilities

• Provide day-to-day administrative support to department leadership and team members
• Coordinate schedules, meetings, and internal communications
• Support project tracking, documentation, and reporting activitiesMaintain accurate records, files, and operational documentation
• Ensure adherence to company policies, procedures, and compliance standards
• Assist in identifying and implementing process improvements

Credentials

• Bachelor’s degree required

Required Experience and Skills

• Minimum 2+ years of experience in an administrative or office support role within a professional onsite environment
• Strong written and verbal communication skills with the ability to collaborate across teams
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to manage multiple priorities in a fast‑paced setting

Preferred Experience and Skills

• Experience supporting project‑based work or operational reporting
• Calendar management and meeting coordination experience
• Exposure to corporate, nonprofit, healthcare, education, or public‑sector environments