Executive Administrative Assistant to Director (On-Site)

Randstad USA; Boston (MA); On-site; USD 33,000 - 34,000; Full time

Job summary

Randstad USA in Downtown Boston is seeking a dedicated Administrative Assistant to provide high-level administrative support to a Director-level stakeholder in a fast-paced software technology environment.

This full-time, on-site role requires 1–2 years of corporate administrative experience, strong Microsoft Office skills, and the ability to manage complex calendars, travel, and expense processes across time zones. Salary ranges from $24–$25 per hour for the first shift, 9 PM - 5 PM.

Qualifications

• 1–2 years of corporate administrative support experience.
• High proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• 100% on-site presence required (Monday–Friday).
• Professional business casual attire (jeans and sneakers strictly prohibited).

Responsibilities

• Calendar Management: Execute heavy, complex, and rapidly changing calendar management across multiple time zones.
• Travel Arrangements: Coordinate detailed domestic and international business travel logistics, including flights, accommodations, and transit.
• Financial Administration: Process purchase orders (POs) and prepare monthly expense reports in an accurate and timely manner.
• Meeting & Event Coordination: Assist with planning, scheduling, and organizing internal/external stakeholder meetings and logistical prep.
• Reception & Team Support: Provide front-desk reception coverage as needed, alongside cross-team administrative support.

Skills

Administrative Duties

Scheduling Appointments

Maintaining Calendars

Education

Bachelor's

Tools

Microsoft Office Suite

Job description

Randstad USA in Downtown Boston is seeking a dedicated Administrative Assistant to provide high-level administrative support to a Director-level stakeholder in a fast-paced software technology environment.

This full-time, on-site role requires 1–2 years of corporate administrative experience, strong Microsoft Office skills, and the ability to manage complex calendars, travel, and expense processes across time zones. Salary ranges from $24–$25 per hour for the first shift, 9 PM - 5 PM.