Administrative Assistant

Staffmark Group; Boston (MA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Medical, Dental & Vision Coverage

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Total Talent Solutions is hiring an Administrative Assistant in Boston, MA, offering a challenging role that keeps the office running smoothly. You will manage calendars, coordinate travel, prepare reports, and support senior leaders, ensuring confidential handling of sensitive information.

The ideal candidate has 5+ years in similar roles, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 5+ years of Administrative Assistant or related experience.
• Experience supporting senior leaders or executives.
• Strong calendar management, travel coordination, expense reporting, and meeting planning.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to senior leadership and business teams
• Manage complex calendars, meeting requests, conference calls, and event logistics
• Coordinate domestic and international travel arrangements and process expense reports
• Handle high-volume phone calls and maintain professional communication with internal and external stakeholders
• Prepare correspondence, reports, presentations, and other business documents
• Respond to client inquiries and support ongoing business relationships
• Assist with onboarding, employee transitions, and administrative processes
• Manage invoices, track payments, order office supplies, and maintain inventory
• Support team events, filing, archiving, and other office operations
• Maintain accuracy, confidentiality, and exceptional customer service while meeting deadlines

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Administrative support

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Total Talent Solutions

Now hiring for an Administrative Assistant

Location: Boston, MA

Pay Rate: $32 per hour

Admin Energy: Calm, Cool, and Crushing It

If you're the kind of person who can juggle calendars, handle calls, and keep your cool no matter what the day throws your way, this Administrative Assistant role in Boston is calling your name. You'll be the calm in the storm, the go-to for getting things done, and the reason the office runs like a dream.

Looking for Administrative Assistant jobs in Boston where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

This opportunity is based on an Administrative Assistant career path and is being offered by Total Talent Solutions to qualified candidates.

Job Duties

• Provide administrative support to senior leadership and business teams
• Manage complex calendars, meeting requests, conference calls, and event logistics
• Coordinate domestic and international travel arrangements and process expense reports
• Handle high-volume phone calls and maintain professional communication with internal and external stakeholders
• Prepare correspondence, reports, presentations, and other business documents
• Respond to client inquiries and support ongoing business relationships
• Assist with onboarding, employee transitions, and administrative processes
• Manage invoices, track payments, order office supplies, and maintain inventory
• Support team events, special projects, filing, archiving, and other office operations
• Maintain accuracy, confidentiality, and exceptional customer service while meeting deadlines

Education Requirements

• High School Diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Experience Requirements

• 5+ years of Administrative Assistant, Executive Assistant, Office Coordinator, or corporate support experience preferred
• Experience supporting senior leaders, executives, or high-level business teams
• Strong background in calendar management, travel coordination, expense reporting, and meeting planning
• Excellent written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion

Physical Capabilities

• Ability to work in a professional office environment
• Ability to sit and work at a computer for extended periods
• Ability to manage multiple priorities and deadlines in a fast-paced setting
• Occasional lifting, organizing, shipping, and handling of office materials and supplies

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"This is one of my favorite temp services. Worked with this company for many years. Then they found me a permanent job when I was ready for one. The management team is nice." - Administrative Assistant, Total Talent Solutions

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.