Administrative Assistant

Randstad USA; Bay Shore (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Randstad USA in Bay Shore, NY is seeking proactive Administrative Assistants to keep day-to-day operations running smoothly. You will manage front desk duties, coordinate schedules, and handle data entry, invoicing, and basic accounts payable/receivable tasks.

The role requires strong organization, clear communication, and the ability to work closely with leadership to drive daily efficiency. Shift is first, hours 8 AM–5 PM, no degree required.

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level
• No Degree Required

Responsibilities

• Front Desk & Communications: Answer incoming calls, route messages, monitor the main office inbox, and welcome visitors.
• Scheduling & Calendars: Coordinate appointments, organize team meetings, and manage shared office calendars.
• Data Entry & Records: Update customer records, log sales or project data, and maintain organized digital and paper filing systems.
• Billing & Payment Support: Process receipts, match purchase orders with packing slips, and assist with basic accounts receivable follow-ups.
• Supply & Office Management: Monitor office inventory, restock supplies, and coordinate routine maintenance or vendor services.
• Order Processing & Invoicing: Enter client orders, verify pricing and inventory, generate invoices, and track shipments through delivery.

Skills

Verbal Communication

Analytical Thinking

Customer Support

Basic Software Skills

Written Communication

Office Support

Data Entry

Excel

Organizational Skills

Prioritizing

Decision Making

Problem Solving

Working Independently

Confidentiality

Order Fulfillment

Scheduling Appointments

Oral Communication

Interpersonal Skills

Filing

Phone Skills

Administrative Duties

Education

No Degree Required

Job description

We’re looking for proactive Administrative Assistants to keep our day-to-day operations running seamlessly. In this role, you’ll oversee key office workflows, manage incoming and outgoing communications, and partner closely with leadership to drive daily efficiency. If you’re tech-savvy, hyper-organized, and an articulate communicator, we’d love to connect.

salary: $24 - $28 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Key Responsibilities

• Front Desk & Communications: Answer incoming calls, route messages, monitor the main office inbox, and welcome visitors.
• Scheduling & Calendars: Coordinate appointments, organize team meetings, and manage shared office calendars.
• Data Entry & Records: Update customer records, log sales or project data, and maintain organized digital and paper filing systems.
• Billing & Payment Support: Process receipts, match purchase orders with packing slips, and assist with basic accounts receivable follow-ups.
• Supply & Office Management: Monitor office inventory, restock supplies, and coordinate routine maintenance or vendor services.
• Order Processing & Invoicing: Enter client orders, verify pricing and inventory, generate invoices, and track shipments through delivery.

Skills

• Verbal Communication
• Analytical Thinking
• Customer support
• Basic Software Skills
• Written Communication
• Phones
• Office Support
• Customer Service
• Data Entry
• Administrative Duties
• Excel
• Filing
• Interpersonal Skills
• Organizational Skills
• Prioritizing
• Decision Making
• Problem Solving
• Working Independently
• Confidentiality
• Order Fulfillment
• Scheduling Appointments
• Oral Communication

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Entry Level
• 1 year

Education

• No Degree Required