Administrative and Office Assistant

Randstad USA; Hauppauge (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

Randstad USA is seeking an organized Administrative & Office Assistant in Hauppauge, NY to support daily office and accounting tasks. This full-time temporary role starts ASAP to cover a maternity leave, with potential for long-term opportunities for the right candidate.

You will work beside the team coordinator, receive hands-on training, and help with invoicing, order entry, filing, and communication with vendors and clients. Hours are 8 AM–5 PM, salary $22–$25 per hour.

Qualifications

• 1 year of experience
• Associate degree or equivalent in related field

Responsibilities

• Invoicing & Billing: Accurately prepare and process customer invoices, including cross-checking and copying/pasting critical order details and serial numbers.
• Order Entry: Enter sales orders and purchase requests into internal databases with speed and precision.
• Filing & Document Management: Digitize physical files, scan records, and maintain structured digital and paper filing systems.
• Vendor & Customer Communication: Answer incoming phone lines (moderate volume) and communicate professionally with vendors and clients regarding order statuses and general questions.
• Mail & Disbursements: Process outgoing mail, handle the office postage machine, and prepare checks for mailing.
• General Administrative Support: Assist with ad-hoc office coordination tasks to keep daily operations running smoothly.

Skills

Scheduling Appointments

Maintaining Calendars

Organization

Prioritizing

Working Independently

Customer Service

Phones

Data Entry

Answering Phones

Written Communication

Problem Solving

Handling Confidential Information

Administrative Duties

Office Support

Office Management

Typing Skills

Oral Communication

Interpersonal Skills

Education

Associate

Tools

Microsoft Office

Job description

Randstad is partnering with a provider of video surveillance products and security solutions to hire an organized, reliable Administrative & Office Assistant to support daily office and accounting administrative tasks. You will be seated directly alongside our team coordinator, receiving hands‑on, side‑by‑side training to ensure a smooth transition. Based in Hauppauge, NY, their tight‑knit team takes pride in delivering reliable security hardware, responsive customer service, and technical expertise to our partners nationwide. They offer a collaborative, casual office environment driven by a solid work ethic and team support.

This role begins as a full‑time temporary assignment covering a maternity leave starting ASAP with potential for long‑term/permanent opportunities for the right candidate.

salary: $22 - $25 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Invoicing & Billing: Accurately prepare and process customer invoices, including cross‑referencing and copying/pasting critical order details and serial numbers.
• Order Entry: Enter sales orders and purchase requests into internal databases with speed and precision.
• Filing & Document Management: Digitize physical files, scan records, and maintain structured digital and paper filing systems.
• Vendor & Customer Communication: Answer incoming phone lines (moderate volume) and communicate professionally with vendors and clients regarding order statuses and general questions.
• Mail & Disbursements: Process outgoing mail, handle the office postage machine, and prepare checks for mailing.
• General Administrative Support: Assist with ad‑hoc office coordination tasks to keep daily operations running smoothly.

Skills

• Microsoft Office
• Scheduling Appointments
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Customer Service
• Phones
• Data Entry
• Answering Phones
• Written Communication
• Problem Solving
• Handling Confidential Information
• Administrative Duties
• Office Support
• Office Management
• Typing Skills
• Oral Communication
• Interpersonal Skills

Qualifications

• Years of experience: 1 year
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short‑term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.