Administrative Assistant

LHH; Annapolis (MD); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid leave

Commuter benefits

Job summary

LHH in Annapolis, MD is seeking a Front Desk Administrative Associate to serve as the first point of contact and support daily office operations. The role requires professionalism, strong communication, and the ability to multitask in a fast-paced environment.

You will greet visitors, answer calls, manage mail, schedule meetings, and assist with data entry and filing. This is an ongoing contract, fully onsite, with a Monday–Friday schedule and an ASAP start.

Qualifications

• Experience in front desk or administrative support roles.
• Excellent communication, both in person and written.
• Proficient with Microsoft Office; able to manage data entry and filing.

Responsibilities

• Greet and assist visitors, clients, and vendors professionally.
• Screen, answer, and direct phone calls and inquiries.
• Manage mail, packages, and deliveries; maintain reception area.
• Schedule appointments and conference room reservations.
• Support data entry, filing, and document preparation.
• Order and monitor office supplies; coordinate with departments.

Skills

Receptionist experience

Verbal and written communication

Microsoft Office proficiency

Organizational skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Type: Ongoing Contract

Start Date: ASAP

Work Environment: Fully Onsite

Position Overview

Our client is seeking a reliable and professional Front Desk Administrative Associate to join their team in Annapolis, MD. This individual will serve as the first point of contact for visitors, customers, and employees while providing administrative support to ensure smooth daily office operations. The ideal candidate is organized, customer-focused, and able to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean, organized, and professional front desk and reception area
• Schedule appointments, meetings, and conference room reservations
• Assist with data entry, filing, document preparation, and record maintenance
• Order and monitor office supplies and maintain inventory levels
• Support various administrative projects and tasks as assigned
• Coordinate with internal departments to ensure efficient office operations
• Handle general inquiries and provide excellent customer service

Qualifications

• Previous experience in a receptionist, front desk, administrative assistant, or office support role
• Strong verbal and written communication skills
• Professional demeanor and customer service mindset
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize responsibilities effectively
• Reliable, dependable, and able to work independently

Preferred Qualifications

• Experience working in a professional office environment
• Familiarity with office equipment, including multi-line phone systems, copiers, and scanners

Benefits of the Role

• Opportunity to gain experience in a professional office setting
• Long-term contract assignment with potential for ongoing placement

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

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• Los Angeles County Fair Chance Ordinance for Employers