Administrative Assistant

Ultimate Staffing; Minneapolis (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Four Weeks PTO

Paid Holidays

Birthday Floating Holiday

Employee Recognition Programs

Company-Sponsored Events

Long-Term Career Growth Opportunities

Job summary

Ultimate Staffing is seeking an Administrative Assistant in Minnesota to join our corporate office as the face of the organization. The role goes beyond a traditional front desk, providing broad support across office operations, employee engagement initiatives, vendor coordination, and executive support.

Ideal candidates are organized professionals with strong communication skills and a proactive mindset who thrive in a fast-paced environment.

Qualifications

• 2+ years of experience in receptionist, front desk, administrative assistant, or related roles preferred.
• High School Diploma or GED required.
• Strong verbal and written communication skills.
• Professional presence and customer-focused attitude.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Reliable attendance and punctuality.
• Professional phone etiquette and interpersonal skills.
• Ability to work independently and collaboratively.

Responsibilities

• Welcome and assist visitors, clients, vendors, and employees.
• Answer, screen, and direct incoming phone calls.
• Manage front desk operations and corporate reception area.
• Coordinate mail, shipping, courier, and package deliveries.
• Maintain office supply inventory and place vendor orders.
• Process invoices and support accounts payable.
• Coordinate office equipment maintenance and service requests.
• Schedule courier services, overnight shipments, and deliveries.
• Maintain calendars and office schedules for teams.
• Provide administrative support to leadership and departments.
• Assist with office management and employee events.
• Support employee appreciation programs and company culture initiatives.
• Partner with vendors, suppliers, and service providers.
• Assist with special projects and cross-functional support.

Skills

Reception experience

Professional communication

Organizational skills

Multitasking

Customer service

Office coordination

Vendor relations

Executive support

Education

High School Diploma or GED

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Calendar management

Data entry

Document management

Invoice processing

Vendor management

Scheduling

Job description

Administrative Assistant

Chaska, MN

Direct Hire | Full-Time | 100% Onsite

$55,000 - $65,000 + Excellent Benefits

We're seeking a polished, professional, and highly organized Administrative Assistant to become the face of our corporate office. This position offers much more than traditional front desk duties, providing a unique opportunity to support office operations, employee engagement initiatives, vendor coordination, executive support functions, and special projects.

This role is ideal for an experienced administrative professional or an ambitious early-career candidate looking for stability, long-term growth, and the opportunity to make a meaningful impact across multiple departments.

Key Responsibilities

• Welcome and assist visitors, clients, vendors, and employees
• Answer, screen, and direct incoming phone calls
• Manage front desk operations and corporate reception area
• Coordinate incoming and outgoing mail, shipping, courier, and package deliveries
• Maintain office supply inventory and place vendor orders
• Process invoices and support accounts payable administration
• Coordinate office equipment maintenance and service requests
• Schedule courier services, overnight shipments, and deliveries
• Maintain calendars, employee availability records, and office schedules
• Provide administrative support to leadership and department teams
• Assist with office management, workplace coordination, and employee events
• Support employee appreciation programs and company culture initiatives
• Partner with vendors, suppliers, and service providers
• Assist with special projects and cross-functional administrative support

Qualifications

• 2+ years of experience in receptionist, front desk, administrative assistant, office coordinator, office manager, customer service, executive assistant, or office support roles preferred
• High School Diploma or GED required
• Strong verbal and written communication skills
• Professional presence and customer-focused attitude
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Reliable attendance and punctuality
• Professional phone etiquette and interpersonal skills
• Ability to work independently and collaboratively

Technical Skills

• Microsoft Office Suite
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Calendar management
• Data entry
• Administrative support
• Office administration
• Vendor management
• Invoice processing
• Document management
• Scheduling and coordination

Schedule

• Monday through Friday
• 8:00 AM to 4:30 PM
• 100% onsite
• Full-time permanent position

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Four Weeks PTO
• Paid Holidays
• Birthday Floating Holiday
• Employee Recognition Programs
• Company-Sponsored Events
• Long-Term Career Growth Opportunities

Ideal Candidate

You enjoy being the first point of contact, creating positive experiences, building relationships, staying organized, and keeping an office running smoothly. You're dependable, professional, proactive, and enjoy a role that combines reception, office administration, customer service, office coordination, employee engagement, vendor relations, and operational support.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.