Front Office Coordinator

Ultimate Staffing; Timonium (MD); On-site; USD 45,000 - 50,000; Full time

Job summary

Ultimate Staffing is seeking a Front Office Coordinator to serve as the first contact for visitors and callers, managing front desk operations and providing essential administrative support. You will help create a welcoming environment and keep office activities running smoothly.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced setting. Prior experience in similar roles and proficiency with Microsoft Office are preferred.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 1-3 years of receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-service mindset.

Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional manner.
• Answer and direct incoming phone calls and emails.
• Manage office calendars, meeting schedules, and conference room reservations.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Assist with onboarding paperwork and administrative support for new employees.
• Prepare documents, reports, and presentations as requested.
• Support company events, meetings, and team activities.
• Maintain accurate records and filing systems.
• Assist leadership and various departments with administrative projects.
• Ensure reception and common areas remain organized and professional.
• Perform other administrative duties as assigned.

Skills

Communication

Organization

Multitasking

Professional demeanor

Customer-service mindset

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Title: Front Office Coordinator
Job Type: Full-Time, Permanent
Salary: $45,000 - $50,000 per year
Location: Baltimore County

Position Overview

We are seeking a professional, organized, and customer-focused Front Office Coordinator to serve as the first point of contact for our company. This role is responsible for creating a welcoming experience for visitors, managing front desk operations, coordinating office activities, and providing administrative support to ensure the office runs efficiently.

The ideal candidate is highly organized, personable, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities

• Greet and welcome visitors, clients, and vendors in a professional manner.
• Answer and direct incoming phone calls and emails.
• Manage office calendars, meeting schedules, and conference room reservations.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Assist with onboarding paperwork and administrative support for new employees.
• Prepare documents, reports, and presentations as requested.
• Support company events, meetings, and team activities.
• Maintain accurate records and filing systems.
• Assist leadership and various departments with administrative projects.
• Ensure reception and common areas remain organized and professional.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 1-3 years of receptionist, administrative, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-service mindset.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Ability to work independently while maintaining attention to detail.

Preferred Skills

• Experience using office management or scheduling software.
• Strong problem-solving abilities.
• Administrative and project coordination experience.
• Ability to prioritize tasks and meet deadlines.
• Experience supporting multiple departments or executives.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.