Front Office Administrative Assistant

Lee Hecht Harrison Nederland B.V.; San Diego (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid time off

Commuter benefits

EAP program

Job summary

Lee Hecht Harrison Nederland B.V. in San Diego's Sorrento Valley area is seeking a capable Front Office Administrative Assistant to keep the reception, phones, and general administrative tasks running smoothly. You will greet visitors, manage calendars, handle correspondence, and support the team with organized document handling and file maintenance, ensuring a professional, confidential workplace.

The position is onsite in San Diego, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Qualifications

• 1+ year of administrative, receptionist, front office, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Professional demeanor and strong attention to detail.
• Proficiency with Microsoft Office, including Word and Excel.
• Ability to multitask, prioritize responsibilities, and work independently.
• Reliable, adaptable, and collaborative team player.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Answer and route incoming calls using a multi-line phone system.
• Respond to emails and general inquiries in a timely and professional manner.
• Schedule appointments, meetings, and coordinate calendars as needed.
• Maintain accurate records, files, and office documentation.
• Process data entry, scan and organize documents, and assist with filing.
• Receive, sort, and distribute incoming mail and packages.
• Order and maintain office supplies and ensure common areas remain organized.
• Assist with preparing documents, reports, spreadsheets, and correspondence.
• Support the team with general administrative and clerical tasks.
• Provide excellent customer service to internal and external contacts.
• Maintain confidentiality when handling sensitive company and customer information.

Skills

Customer service

Communication skills

Organization

Microsoft Office

Multitasking

Attention to detail

Independent work

Tools

Word

Excel

Job description

Front Office Administrative Assistant

We are seeking a professional and organized Front Office Administrative Assistant to join a growing team in Sorrento Valley, CA. This role is ideal for someone who enjoys working in a fast-paced office environment and providing exceptional customer service while supporting daily administrative operations.

Job Responsibilities

• Greet and welcome visitors, clients, and employees in a professional and friendly manner
• Answer and route incoming calls using a multi-line phone system
• Respond to emails and general inquiries in a timely and professional manner
• Schedule appointments, meetings, and coordinate calendars as needed
• Maintain accurate records, files, and office documentation
• Process data entry, scan and organize documents, and assist with filing
• Receive, sort, and distribute incoming mail and packages
• Order and maintain office supplies and ensure common areas remain organized
• Assist with preparing documents, reports, spreadsheets, and correspondence
• Support the team with general administrative and clerical tasks
• Provide excellent customer service to internal and external contacts
• Maintain confidentiality when handling sensitive company and customer information.

Qualifications

• 1+ year of administrative, receptionist, front office, or customer service experience preferred
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• Professional demeanor and strong attention to detail
• Proficiency with Microsoft Office, including Word and Excel
• Ability to multitask, prioritize responsibilities, and work independently
• Reliable, adaptable, and comfortable working in a collaborative office environment

Assignment Details

• Contract to hire role
• Onsite
• Located in Sorrento Valley, San Diego
• Compensation: $22.00-$25.00 per hour DOE
• Monday- Friday 8:00am-5:00pm PST

Pay Details: $22.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.