Front Office Coordinator

Ultimate Staffing; Chaska (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive medical, dental, andVision

401(k) with company match

4 weeks PTO

Paid holidays

Employee appreciation and recognition

Team events and company socials

Engagement activities coordination

Collaborative work environment

Job summary

Ultimate Staffing is seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, vendors, and employees in the Chaska area. This on-site role supports front desk operations while providing administrative support across multiple departments in a collaborative environment.

The Receptionist will manage front desk activities, handle communications, coordinate vendors and supplies, and assist with employee engagement

Qualifications

• High School Diploma or GED required.
• 2+ years of receptionist, administrative assistant, customer service, or related experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Excellent organizational and multitasking skills.
• Dependable attendance and punctuality.

Responsibilities

• Answer and direct incoming telephone calls professionally and efficiently.
• Welcome visitors and provide a positive first impression.
• Handle mail, deliveries, courier services, and shipping needs.
• Maintain office supply inventory and place orders as needed.
• Coordinate with vendors regarding office equipment, services, and supplies.
• Process and reconcile invoices related to office operations.
• Maintain employee schedules and office calendars as needed.
• Provide administrative support to multiple departments.
• Assist with company events, employee engagement initiatives, and special projects.
• Support general office operations and perform additional duties as assigned.

Skills

Customer service

Communication

Multitasking

Organizational skills

Scheduling

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Established organization seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, vendors, and employees. This role supports front desk operations while providing administrative support across multiple departments in a collaborative and team-oriented environment.

Position Summary

Front Office Coordinator

Company Summary

Established organization seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, vendors, and employees. This role supports front desk operations while providing administrative support across multiple departments in a collaborative and team-oriented environment.

Position Summary

The Receptionist / Administrative Assistant is responsible for managing front desk activities, handling incoming communications, supporting office operations, coordinating vendors and supplies, and assisting with employee engagement initiatives. This is a highly visible position that offers a variety of responsibilities and opportunities to interact with employees across the organization.

Job Duties

• Answer and direct incoming telephone calls professionally and efficiently.
• Welcome visitors and provide a positive first impression.
• Handle mail, deliveries, courier services, and shipping needs.
• Maintain office supply inventory and place orders as needed.
• Coordinate with vendors regarding office equipment, services, and supplies.
• Process and reconcile invoices related to office operations.
• Maintain employee schedules and office calendars as needed.
• Provide administrative support to multiple departments.
• Assist with company events, employee engagement initiatives, and special projects.
• Support general office operations and perform additional duties as assigned.

Requirements

• High School Diploma or GED required.
• 2+ years of receptionist, administrative assistant, customer service, or related experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Excellent organizational and multitasking skills.
• Dependable attendance and punctuality.
• Ability to work independently and manage competing priorities.

Additional Information

• Type: Direct Hire
• Location: Chaska area (100% onsite)
• Schedule: Monday-Friday, 8:00 AM-4:30 PM
• Compensation: $55,000-$65,000 DOE

Benefits & Perks

• Competitive Medical, Dental, and Vision coverage
• 401(k) with company match
• 4 weeks PTO
• Paid holidays
• Employee appreciation and recognition programs
• Fun, team-oriented culture with company-sponsored events throughout the year
• Opportunity to help coordinate employee engagement activities and company events
• Collaborative work environment with exposure to multiple departments

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.