Administrative Assistant

Beacon Hill; Andover (MA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Annual bonus potential

Daily lunches

Job summary

Beacon Hill seeks an Administrative Assistant in Andover, MA to support senior professionals with calendar management, travel logistics, expense reporting, and meeting coordination. The role emphasizes organization, communication, and proactive problem-solving in a fast-paced office environment.

The ideal candidate has 2+ years of administrative experience, strong MS Office skills (Excel/PowerPoint), and the ability to collaborate across teams.

Qualifications

• 2+ years of administrative experience in a professional setting.
• Experience supporting senior professionals and handling calendar/travel logistics.

Responsibilities

• Manage calendars and coordinate appointments for multiple senior team members.
• Arrange domestic and international travel and related logistics.
• Prepare and process expense reports with accuracy and timeliness.
• Coordinate meetings, events, lunches, and office gatherings.
• Greet visitors and handle incoming communications professionally.
• Support meeting preparation and presentation materials; maintain office operations.

Skills

Calendar management

Travel coordination

Expense reporting

MS Office

Communication skills

Organization

Detail-oriented

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant (AP1471937BOS) Andover, Massachusetts

Salary: USD75000 - USD90000 per year

Administrative Assistant to $90K – Support Senior Professionals!

Our client, an investment firm, is seeking an Administrative Assistant to support senior professionals and help keep day-to-day operations running smoothly. This role combines executive-level administrative support with office coordination responsibilities, including calendar management, travel arrangements, expense reporting, and meeting logistics. The ideal candidate brings 2+ years of administrative experience and a proven ability to thrive in a fast-paced, professional setting.

• Location: Andover, MA
• Work Model: In Office
• Degree: Preferred
• Responsibilities include managing calendars and coordinating appointments for multiple senior team members; arranging domestic and international travel and handling related logistics; preparing and processing expense reports with accuracy and timeliness; coordinating meetings, events, lunches, and office gatherings; serving as a professional point of contact for visitors and incoming communications; supporting meeting preparation and presentation materials; maintaining office supplies, conference rooms, and general office operations.
• The ideal candidate possesses 2+ years of administrative support experience; strong calendar management and travel coordination skills; excellent organizational abilities with exceptional attention to detail; proficiency in Microsoft Office, including Excel and PowerPoint; strong communication and problem-solving skills; a proactive, service-oriented approach with the ability to work effectively across multiple teams; and the flexibility to handle changing priorities in a dynamic environment.

Enjoy a collaborative team culture, strong benefits, annual bonus potential, and complimentary daily lunches.