Office Coordinator

Boston Hire; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A prominent investment firm in Boston is seeking an Office Coordinator to support their management team and be the first point of contact for clients and visitors. Responsibilities include comprehensive administrative support, calendar management, and organizing events. The ideal candidate has over 2 years of administrative experience, strong attention to detail, and excellent communication skills. This role offers the opportunity to work in a dynamic team and engage directly with clients.

Qualifications

• 2+ years of administrative experience.
• Strong attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative assistance to senior management.
• Maintain comprehensive and accurate records.
• Prepare monthly expense reports.
• Manage complex calendars and client relationships.
• Coordinate travel and organize meetings.

Skills

Administrative assistance

Attention to detail

Communication skills

Job description

Our client, an investment firm in Boston's Back Bay, is seeking an Office Coordinator to support their management team, be the first point of contact for clients and visitors, and support office operations. This person will be part of a dynamic team responsible for a variety of administrative duties, including calendar management, planning and executing client events and conferences, travel coordination, managing reception, and more.

Responsibilities

• Provide administrative assistance to senior management, including writing and editing e-mails, drafting presentation materials, and assisting with client communications
• Maintain comprehensive and accurate records
• Prepare monthly expense reports
• Complex calendar management
• Client relationship management
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Travel coordination and management
• Ad hoc tasks as assigned

Qualifications

• 2+ years of administrative experience
• Strong attention to detail
• Excellent written and verbal communication skills