Asset & Wealth Management, Administrative Assistant, Boston

Goldman Sachs, Inc.; Boston (MA); On-site; USD 60,000 - 86,000; Full time

Job summary

Goldman Sachs, Inc. in Boston is seeking an Administrative Assistant to provide advanced support to executives in Wealth Management.

This role manages calendars, coordinates domestic and international travel, and handles highly confidential information with discretion while interfacing with senior leaders and clients. The ideal candidate will have exceptional organizational skills, strong communication, and the ability to multitask in a fast-paced, deadline-driven environment.

Qualifications

• Experience supporting high-level executives in a complex environment.
• Ability to exercise discretion with confidential material.
• Excellent written and verbal communication skills.
• Extreme attention to detail and organizational skills.
• Proactive problem solver and independent thinker.
• Ability to work under pressure in a deadline-driven environment.
• Highest degree of integrity, professionalism and diplomacy.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Familiar with SAP Concur.
• Ideal candidate with 8+ years of experience.

Responsibilities

• Provides advanced administrative support to Executive within the Boston Region in a complex team environment.
• Maintains calendars, prioritizes meetings, and coordinates client logistics for internal/external engagements.
• Handles confidential information with discretion and compliance.
• Manages a high volume of calls and interactions with senior leaders and clients.
• Coordinates logistics for client calls and meetings; follows up on requests promptly.
• Arranges domestic and international travel, including visa procurement, and processes expense reports.
• Prepares and distributes correspondence, agendas, and reports as requested.
• Organizes and ships materials to clients; coordinates catering for engagements as needed.
• Maintains familiarity with firm policies and escalates issues appropriately.
• Supports general office duties, ad-hoc projects, facilities management and event planning.

Skills

Executive support

Discretion

Interpersonal communication

Attention to detail

Multitasking

Proactive problem solving

Independent thinking

Team player

Tools

MS Word

Excel

PowerPoint

Outlook

SAP Concur

Job description

Job Description

Wealth Management | Boston, MS

Administrative Assistant

Job Summary & Responsibilities:

• Provides advanced administrative support to Executive within the Boston Region in a complex team environment
• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and all related client logistics.
• Handles highly confidential and sensitive information with the utmost discretion and compliance.
• Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
• Coordinates logistics for client calls & meetings; responds and follows up on requests in a timely manner.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement, and processes expense reports in timely manner.
• Prepares and distributes correspondence, agendas, letters, reports or other documents as requested.
• Organizes and ships materials to clients as needed.
• Works with conference and catering services for client engagements as needed.
• Maintains detailed understanding of firm policies and can handle certain issues independently and elevate appropriately
• Supports general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning.

Qualifications:

• Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow up as often as necessary.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• Ideal candidate has at least 8 years of experience.

Candidate must be located onsite in the Boston office.