Administrative Assistant

Masis Professional Group; Boston (MA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Annual bonus

Comprehensive benefits

Job summary

Masis Professional Group in Boston is seeking an Administrative Assistant for a well-established investment management firm. This front-office role blends reception, office coordination, and administrative support in a fast-paced, professional environment, with emphasis on delivering a polished visitor experience.

Responsibilities include greeting clients, handling calls, managing conference rooms and catering, coordinating travel, and supporting investment professionals.

Qualifications

• Previous administrative, receptionist, office coordination, or front-office experience.
• Experience in a professional office environment.
• Financial services or investment management experience preferred.
• Strong communication and organizational skills.
• Ability to interact with senior professionals and adapt to changing priorities.

Responsibilities

• Greet clients, visitors, vendors, and guests with a welcoming, professional experience.
• Answer and direct incoming calls.
• Manage conference room calendars and set up meetings.
• Coordinate daily catered lunches and office supplies.
• Assist investment professionals with travel arrangements and scheduling.
• Coordinate mail, packages, and messenger services.

Skills

Front-office experience

Reception skills

Microsoft Outlook

Microsoft Office

Organizational skills

Professional communication

Tools

Microsoft Outlook

Microsoft Office

Job description

The Opportunity

A well-established investment management firm in Boston is seeking anAdministrative Assistant to join its growing team. This is a highly visible, front-office position that combines reception, office coordination, and administrative support in a professional and fast-paced environment.

This is much more than a traditional receptionist role. The Administrative Assistant will be an important part of the day-to-day office experience, supporting employees and investment professionals while ensuring that visitors and clients receive a polished and welcoming experience. For someone who is proactive and eager to take on more, there is significant opportunity to expand the scope of the position and grow within the firm over time.

What You'll Do

• Greet clients, visitors, vendors, and guests and provide a welcoming, professional experience.
• Answer and direct incoming calls.
• Manage conference room calendars and coordinate meeting room availability.
• Set up and break down conference rooms for meetings.
• Coordinate daily catered lunches for employees, including setup and organization.
• Maintain an organized and professional reception area, conference rooms, and shared office spaces.
• Order and maintain office, kitchen, and general workplace supplies.
• Assist investment professionals with travel arrangements, meeting coordination, and scheduling.
• Coordinate incoming and outgoing mail, packages, deliveries, and messenger services.
• Assist with catering and logistics for meetings, events, and other office activities.
• Communicate with vendors and building management regarding day-to-day office needs.
• Provide general administrative support to employees throughout the office.
• Take on additional projects and responsibilities as you become more established in the position.

What We're Looking For

• Previous administrative, receptionist, office coordination, or corporate front-office experience.
• Experience working within a professional office environment.
• Financial services, investment management, professional services, or similar corporate experience is preferred.
• Polished, personable, and professional communication skills.
• Strong organizational skills with excellent attention to detail.
• Comfortable interacting with senior professionals, clients, and visitors.
• Ability to balance front-office responsibilities with administrative projects and changing priorities.
• Proactive and willing to step in wherever needed.
• Strong reliability, judgment, and follow-through.
• Proficiency with Microsoft Outlook and Microsoft Office.

Why Consider This Opportunity?

This is an opportunity to join a successful investment management organization where the Administrative Assistant is an integral part of the office rather than someone who simply manages the front desk. The firm is looking for someone who wants to learn the business, build relationships across the organization, and gradually take on more substantive administrative responsibilities.

Compensation

The position offers a base salary of $90,000–$110,000, depending on experience, plus an annual bonus and comprehensive benefits package.