Administrative Assistant

Atrium Staffing; West Palm Beach (FL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid holidays

Job summary

Atrium Staffing is seeking an Administrative Assistant to provide comprehensive support to executives and staff. You will manage calendars, arrange travel, and serve as a key liaison with internal and external teams in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities while maintaining professionalism and discretion. Must be authorized to work in the United States.

Qualifications

• Supports executives with high-level professionalism and discretion.
• Manages multiple priorities and tight deadlines efficiently.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Experience handling confidential information with integrity.

Responsibilities

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines.
• Book domestic and international travel and coordinate exec meeting logistics.
• Manage office supplies inventory and shipping distribution.
• Handle event details for off-site meetings and scheduling conflicts.
• Process and reconcile expense reports using Concur.
• Serve as a primary contact for internal teams and external partners.
• Support general office operations and ad hoc projects as needed.

Skills

Discretion & professionalism

Strong organizational skills

Microsoft Office proficiency

Excellent written & verbal comms

Multitasking in fast-paced env

Education

Bachelor’s degree preferred

Equivalent combination of education/experience

Tools

Concur

Job description

Client Overview:

A mid-sized firm with national presence is looking to bring on an Administrative Assistant. The organization offers a high-performing environment, an innovative team, and strong employee perks.

Salary/Hourly Rate:

$65k - $70k

Position Overview:

The Administrative Assistant will provide comprehensive administrative support to executives and office staff, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities of the Administrative Assistant:

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines to ensure efficient operations.


• Book domestic and international travel and coordinate meeting logistics for executive-level Board of Directors.


• Manage inventory for office supplies and distribution of shipping items.


• Manage event details for off-site meetings and proactively identify and resolve scheduling conflicts.


• Process and reconcile expense reports using Concur to ensure timely and accurate submissions.


• Serve as a primary point of contact for internal teams and external partners, maintaining professionalism at all times.


• Assist with general office operations and provide support for ad hoc projects as needed.

Required Experience/Skills for the Administrative Assistant:

• Ability to work effectively with high-level executives while maintaining professionalism and discretion.


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).


• Excellent written and verbal communication skills.


• Experience handling confidential information with integrity.


• Ability to adapt quickly to changing priorities in a fast-paced environment.

Preferred Experience/Skills for the Administrative Assistant:

• At least 1 year of administrative experience, including booking travel and managing calendars.


• Experience supporting executive-level leadership.


• Strong problem-solving skills and ability to anticipate needs.


• Knowledge of event coordination and logistics planning.


• Ability to work independently and as part of a team.

Education Requirements:

• Bachelor’s degree preferred.


• Equivalent combination of education and experience will be considered.


• Coursework or certification in Business Administration or Office Management is a plus.

Benefits:

• Medical, dental, and vision benefits, if eligible under the ACA.


• Time off in accordance with local paid sick time laws.


• Paid holidays, where applicable.


• 401(k) retirement plan, where applicable.


• Life insurance coverage, where applicable.


• Disability coverage, where applicable.


• Employee assistance program, where applicable.


• Overtime opportunities, where applicable.


• Shift differentials, where applicable.


• Bonus opportunities, where applicable.


• Commission opportunities, where applicable.


• Additional incentive compensation programs, where applicable.