Administrative Assistant

Jobot; Albuquerque (NM); On-site; USD 22,000 - 23,000; Full time

Job summary

Jobot in Albuquerque, NM is seeking a seasoned Administrative Assistant to support the consulting team on-site within a nonprofit-focused org. The role involves scheduling, filing, client service, vendor procurement, and preparing financials in Excel.

It requires strong organization, confidentiality, and the ability to work under deadlines. The ideal candidate has 5+ years of administrative experience, excellent communication skills, and a proactive mindset to thrive in a fast-paced office

Qualifications

• Minimum of 5 years of administrative experience preferably in accounting/finance.
• Proficiency with Microsoft Office, especially Excel.
• Highly organized with attention to detail.
• Strong customer service and professional communication.
• Accurate, able to handle confidential information.
• Able to work under pressure and meet deadlines.
• Independent worker who also cooperates in a team.
• Proactive and proactive problem solving mindset.
• Excellent written and verbal communication skills.
• Experience with filing, scheduling, and vendor coordination.

Responsibilities

• Provide administrative support to the consulting team; schedule meetings and coordinate logistics.
• Handle filing duties; ensure documents are retrievable.
• Deliver exceptional customer service to clients and vendors.
• Call vendors for quotes and negotiate prices.
• Assist in preparing financial reports using Excel.
• Maintain and update client databases with confidentiality.
• Coordinate travel arrangements for the team.
• Assist in preparing presentations and proposals.
• Act as liaison between consulting and other departments.
• Perform other administrative duties as assigned.

Skills

Communication

Customer service

Organization

Attention to detail

Time management

Problem solving

Proactive

Teamwork

Tools

Excel

Microsoft Office

Job description

Administrative Assistant

$16 - $17 per hour | Albuquerque, NM | On-site | Consulting

Nonprofit Industry - Mission Driven - Onsite Position

A bit about us:

We are seeking a dynamic and seasoned Consulting Administrative Assistant to join our Accounting and Finance team. This position will be an integral part of our organization, providing pivotal support to our consulting team. The successful candidate will be responsible for a range of administrative tasks, all aimed at ensuring the smooth and efficient running of our operations. This position requires a highly organized individual with a keen eye for detail and a strong commitment to client service. The role offers a unique opportunity to build a robust career in the Accounting and Finance industry and work with a team of seasoned professionals.

Why join us?

• Mission Driven
• Established Organization

Job Details

Responsibilities:

1. 1. Provide administrative support to the consulting team, including scheduling meetings, preparing agendas, and coordinating logistics.
2. 2. Handle all filing duties, ensuring that all documents are accurately filed and easily retrievable.
3. 3. Deliver exceptional customer service, addressing client queries promptly and professionally.
4. 4. Call vendors for quotes and negotiate prices to ensure cost-effective procurement of goods and services.
5. 5. Assist in preparing financial reports and statements using Excel.
6. 6. Maintain and update client databases, ensuring the accuracy and confidentiality of information.
7. 7. Coordinate travel arrangements for the consulting team.
8. 8. Assist in the preparation and coordination of presentations and proposals.
9. 9. Act as a liaison between the consulting team and other departments.
10. 10. Perform other administrative duties as assigned.

Qualifications:

1. 1. Minimum of 5 years of experience in an administrative role, preferably within the Accounting and Finance industry.
2. 2. Proficiency in Microsoft Office Suite, with a particular focus on Excel.
3. 3. Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
4. 4. Strong customer service skills with a proven ability to interact professionally with clients and vendors.
5. 5. Excellent communication skills, both written and verbal.
6. 6. High level of accuracy and attention to detail.
7. 7. Ability to work under pressure and meet deadlines.
8. 8. Strong problem-solving skills and the ability to think critically.
9. 9. Experience in handling confidential information with discretion.
10. 10. A proactive approach to work, with the ability to work independently and as part of a team.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.