Administrative Assistant

Australia-Employment; Orefield (PA); On-site; USD 71,635,000 - 100,289,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short Term Disability

Long Term Disability

401 k with match

Paid Time Off

Employee Discount Programs

Voluntary Benefit Programs

Job summary

Jobot is seeking a highly organized Administrative Assistant to provide direct administrative support to company leaders at a large, family-owned manufacturing company in Orefield, PA. This on-site, permanent position emphasizes calendar management, travel arrangements, expense tracking, and proficient use of Excel and Outlook.

The ideal candidate has 5+ years in admin roles (construction industry preferred), strong communication, and confidentiality.

Qualifications

• Minimum of 5 years of experience in an administrative role, preferably within the Construction industry.
• Proven experience in managing meetings, presentations, providing executive support, organizing, filing, and demonstrating excellent communication skills.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Exceptional calendar management skills, with the ability to coordinate complex executive meetings and events.
• Experience in managing travel arrangements and expenses.
• Strong problem-solving skills with the ability to think quickly and adeptly about how to effectively address issues when they arise.
• Excellent interpersonal skills with the ability to interact with individuals at all levels within the organization.
• Ability to work in a fast-paced environment, handle multiple tasks simultaneously, and meet deadlines.
• High level of discretion and confidentiality for both business and personal affairs.
• Strong attention to detail and accuracy.
• Demonstrated ability to work independently and within a team.
• Bachelor’s degree or equivalent work experience preferred.

Responsibilities

• Provide comprehensive administrative support to executives, including but not limited to, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations ensuring professional and accurate completion.
• Maintain an organized filing system for easy access to important documents.
• Utilize Microsoft Excel to create spreadsheets, charts, and graphs for reporting purposes.
• Manage and reconcile expense reports, ensuring all expenses are accounted for and processed in a timely manner.
• Serve as a liaison between executives and internal/external stakeholders, maintaining open lines of communication.
• Coordinate and prepare materials for meetings and presentations, including agenda setting, minute taking, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Contribute to team effort by accomplishing related tasks as needed.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Expense reports

Excel

Outlook

Communication

Filing

Confidentiality

Teamwork

Education

Bachelor’s degree

Equivalent work experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Administrative Assistant

$25 - $35 per hour | Orefield, PA | On-site | Permanent

A bit about us:

We are seeking a highly organized and professional Administrative Assistant to provide direct administrative support to company leaders at a large, well-established family-owned manufacturing company.

This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing multiple priorities, and serving as a trusted resource to senior leadership. The ideal candidate will be polished, detail-oriented, highly responsive, and comfortable handling confidential information.

Why join us?

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Live Insurance
• Short Term and Long Term Disability
• 401 k with match
• Paid Time Off
• Employee Discount Programs
• Voluntary Benefit Programs

Job Details

Are you ready to take your administrative skills to the next level? We are seeking a highly organized, detail-oriented, and proactive individual to join our dynamic team as a Permanent Administrative Assistant in the Construction industry. This is a unique opportunity to be part of a fast-paced environment where your expertise in meetings, presentations, executive support, organization, and communication skills will be highly valued. You will be tasked with a variety of responsibilities, including calendar management, expense tracking, and travel arrangements. If you're passionate about supporting a team in a thriving industry and have a knack for Microsoft Excel and Outlook, we want to hear from you.

Responsibilities:

• Provide comprehensive administrative support to executives, including but not limited to, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, and presentations ensuring professional and accurate completion.
• Maintain an organized filing system for easy access to important documents.
• Utilize Microsoft Excel to create spreadsheets, charts, and graphs for reporting purposes.
• Manage and reconcile expense reports, ensuring all expenses are accounted for and processed in a timely manner.
• Serve as a liaison between executives and internal/external stakeholders, maintaining open lines of communication.
• Coordinate and prepare materials for meetings and presentations, including agenda setting, minute taking, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Contribute to team effort by accomplishing related tasks as needed.

Qualifications:

• Minimum of 5 years of experience in an administrative role, preferably within the Construction industry.
• Proven experience in managing meetings, presentations, providing executive support, organizing, filing, and demonstrating excellent communication skills.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Exceptional calendar management skills, with the ability to coordinate complex executive meetings and events.
• Experience in managing travel arrangements and expenses.
• Strong problem-solving skills with the ability to think quickly and adeptly about how to effectively address issues when they arise.
• Excellent interpersonal skills with the ability to interact with individuals at all levels within the organization.
• Ability to work in a fast-paced environment, handle multiple tasks simultaneously, and meet deadlines.
• High level of discretion and confidentiality for both business and personal affairs.
• Strong attention to detail and accuracy.
• Demonstrated ability to work independently and within a team.
• Bachelor’s degree or equivalent work experience preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.