Administrative Assistant: Business Associate

Jobot Consulting; Warren (OH); Vor Ort; USD 28.000 - 34.000; Vollzeit

Benefits dieser Stelle

4 day work week

Contractor benefits: 75% for employee,

Zusammenfassung

Jobot Consulting is seeking a dynamic Administrative Assistant: Business Associate focused on program and grants coordination. The role offers a 4-day workweek, generous benefits, and growth opportunities in a philanthropic environment.

The position is onsite in a 36-hour workweek (Tue-Fri) with a temp-to-hire path and strong focus on calendar management, reporting, and grant support. A minimum of 2 years in admin roles is required, with nonprofit grantexperience preferred.

Qualifikationen

• 3+ years of experience in nonprofit/philanthropy or related field.
• Experience supporting capacity building, grant making, and administrative tasks.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and Outlook.

Aufgaben

• Manage daily schedules and coordinate meetings for the consulting team.
• Greet visitors and direct inquiries professionally.
• Answer and direct incoming calls; manage mail and couriers.
• Manage calendars for multiple team members; ensure deadlines are met.
• Order and maintain office supplies; ensure smooth office operations.
• Assist in preparing reports and presentations; ensure accuracy and professionalism.
• Assist in grant applications and management of grant funds using grants knowledge.
• Support philanthropic initiatives using nonprofit sector experience.

Kenntnisse

Project management

Calendar management

Grantmaking

Administrative support

Communication

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

Administrative Assistant: Business Associate / $$$ / 4 Day Workweek / AMAZING BENEFITS / Great Leadership / Generous 401k contributions / Growth Opportunity and more!

Jobot Consulting Job is hosted by: Melissa Thavenius

Salary: $20 - $25 per hour

We are seeking a dynamic, highly organized, and detail-oriented individual to join our team as a Program & Grants Coordinator. This exciting role offers the opportunity to work in a fast-paced, philanthropic environment, providing critical support to our consulting team and managing a portfolio of grants. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings. If you are a proactive, communicative professional with excellent written and oral skills, we would love to hear from you.

The ideal Program & Grants Coordinator has 3+ years of experience in nonprofit/philanthropy, as well as experience supporting capacity building/grant making and administrative support skills. The Program & Grants Coordinator will be supporting the staff who are making the grants and providing capacity. The ideal Program & Grants Coordinator also has experience creating reports and summaries, project management experience, as well as calendar management and event planning! The top three skills that are key for this role are:

• Supports planning, organizing and managing projects, including: tracking and managing of timelines; coordinating with staff, partners and grantees; drafting and disseminating documents; and maintaining organized records.
• Ensure data entered (self and others) remains accurate, complete and consistent, ensuring its reliability and trustworthiness.
• Conducts research and analysis related to potential initiatives and projects.

This opportunity starts off on a temp to hire basis receiving AMAZING benefits as a contractor (75% paid for employee, 25% for dependents). as well as 401K and sick time! This is a fully onsite position, working 36 hours/week, Tuesday-Friday!

Why join us?

• 4 DAY WORK WEEK!!
• Amazing benefits even as a contractor: 75% paid for employee and 25% for dependents
• 401k & Match, as well as 401K as a contractor
• PTO and Paid Holidays; sick time as a contractor
• GROWTH
• Amazing organization and leadership!!

Responsibilities

As a Consulting Administrative Assistant: Business Associate, your responsibilities will include:

• Managing and coordinating daily schedules, including arranging meetings and conference calls for our consulting team.
• Greeting visitors professionally and directing them appropriately.
• Answering and directing incoming calls, ensuring all inquiries are handled promptly and professionally.
• Handling mail distribution and coordinating courier services.
• Efficiently managing calendars for multiple team members, ensuring all appointments and deadlines are met.
• Ordering and maintaining office supplies, ensuring the smooth operation of the office.
• Assisting in the preparation of reports and presentations, ensuring all materials are accurate and professionally presented.
• Utilizing your knowledge of grants and grantmaking to assist in the preparation of grant applications and management of grant funds.
• Leveraging your experience in the nonprofit sector to support our philanthropic efforts.

Qualifications

To be successful in this role, you will need:

• A minimum of 2 years of experience in an administrative role, preferably within a consulting or business environment.
• Exceptional written and oral communication skills, with the ability to interact professionally with a diverse group of clients and staff.
• Proficiency in scheduling and calendar management.
• Experience with grantmaking and grant management, preferably within a nonprofit context.
• Strong organizational skills, with a keen eye for detail and the ability to multitask effectively.
• Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) and email (Outlook).
• A proactive approach, with the ability to work independently and take initiative in a fast-paced environment.
• A passion for philanthropy and a strong understanding of the nonprofit sector.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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