Administrative & Accounting Coordinator

AppleOne Employment Services; Selma (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

AppleOne Employment Services in Selma, CA is seeking an Administrative Coordinator who is highly organized and capable of supporting office operations, accounting tasks, and effective communication. This full-time, temp-to-hire role collaborates with management and supports QuickBooks entries, bank reconciliations, reporting, scheduling, and general administrative duties.

The ideal candidate will bring 3+ years in administrative roles, proficiency with Microsoft Office, experience with

Qualifications

• 3+ years of administrative or office support experience.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Experience using QuickBooks in an office or accounting context.
• Bank reconciliations experience is strongly desired.
• Strong organizational skills and ability to manage deadlines.
• Excellent written and verbal communication with a professional demeanor.
• Ability to work with management, staff, vendors, and customers.

Responsibilities

• Serve as the first point of contact for phone calls, visitors, employees, vendors, and customers.
• Manage calendars, meetings, appointments, and administrative scheduling for the management team.
• Prepare, update, and maintain reports, correspondence, presentations, files, and office records.
• Handle accurate data entry, document organization, filing, and general office coordination.
• Assist with QuickBooks entries and bank reconciliations.
• Support management with special projects, operational initiatives, and cross-functional communication.

Skills

Administrative experience

Microsoft Office

Data entry / organization

Communication skills

Calendar management

Attention to detail

Team collaboration

Tools

Microsoft Excel

QuickBooks

Job description

AppleOne Employment Services in Selma, CA is seeking an Administrative Coordinator who is highly organized and capable of supporting office operations, accounting tasks, and effective communication. This full-time, temp-to-hire role collaborates with management and supports QuickBooks entries, bank reconciliations, reporting, scheduling, and general administrative duties.

The ideal candidate will bring 3+ years in administrative roles, proficiency with Microsoft Office, experience with