Temporary Administrative Assistant: QuickBooks & Office Support

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

AppleOne is seeking a reliable Administrative Assistant for a temporary, office-based assignment in Santa Barbara, CA. This role is ideal for an administrative professional with 1 to 2 years of office support experience and working knowledge of QuickBooks.

The Administrative Assistant will support daily office operations, assist with accounts payable tasks, manage incoming communications, organize records, and help keep the office running smoothly.

Qualifications

• 1 to 2 years of administrative, clerical, or office support experience.
• Maintain accounts payable records and perform QuickBooks data entry.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and ability to maintain accurate records.
• Excellent organizational and time-management skills.
• Professional verbal and written communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Answer incoming phone calls, route inquiries appropriately, and provide professional front-office support.
• Enter and maintain accounts payable records in QuickBooks with accuracy and attention to detail.
• Process checks, assist with basic bookkeeping tasks, and support accounting-related administrative needs.
• Pick up, sort, and distribute incoming mail while helping maintain organized office workflows.
• Order office supplies, track inventory, organize files, and maintain records and documentation.
• Assist with general administrative duties, special projects, and day-to-day office support as assigned.

Skills

Accounts payable

QuickBooks data entry

Microsoft Office

Attention to detail

Time management

Communication skills

Tools

QuickBooks

Office suite software

Job description

AppleOne is seeking a reliable Administrative Assistant for a temporary, office-based assignment in Santa Barbara, CA. This role is ideal for an administrative professional with 1 to 2 years of office support experience and working knowledge of QuickBooks.

The Administrative Assistant will support daily office operations, assist with accounts payable tasks, manage incoming communications, organize records, and help keep the office running smoothly.