Administrative Coordinator

AppleOne Employment Services; Selma (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

AppleOne Employment Services in Selma, CA is seeking an Administrative Coordinator who is highly organized and capable of supporting office operations, accounting tasks, and effective communication. This full-time, temp-to-hire role collaborates with management and supports QuickBooks entries, bank reconciliations, reporting, scheduling, and general administrative duties.

The ideal candidate will bring 3+ years in administrative roles, proficiency with Microsoft Office, experience with

Qualifications

• 3+ years of administrative or office support experience.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Experience using QuickBooks in an office or accounting context.
• Bank reconciliations experience is strongly desired.
• Strong organizational skills and ability to manage deadlines.
• Excellent written and verbal communication with a professional demeanor.
• Ability to work with management, staff, vendors, and customers.

Responsibilities

• Serve as the first point of contact for phone calls, visitors, employees, vendors, and customers.
• Manage calendars, meetings, appointments, and administrative scheduling for the management team.
• Prepare, update, and maintain reports, correspondence, presentations, files, and office records.
• Handle accurate data entry, document organization, filing, and general office coordination.
• Assist with QuickBooks entries and bank reconciliations.
• Support management with special projects, operational initiatives, and cross-functional communication.

Skills

Administrative experience

Microsoft Office

Data entry / organization

Communication skills

Calendar management

Attention to detail

Team collaboration

Tools

Microsoft Excel

QuickBooks

Job description

Job Summary

An Administrative Coordinator opportunity is available in Selma, CA for a highly organized professional with strong office support, accounting support, and communication skills. This full-time, temp-to-hire role supports a growing organization with operations in property management, hospitality, and restaurant services. The Administrative Coordinator will serve as a key administrative resource for the management team, helping keep daily office operations running smoothly while also assisting with QuickBooks, bank reconciliations, reporting, scheduling, and communication. This is a great opportunity for someone who enjoys variety, takes pride in accuracy, and wants a long-term career path with a stable and dynamic company.

Key Responsibilities

• Serve as the first point of contact for phone calls, visitors, employees, vendors, and customers in a professional and welcoming manner.
• Manage calendars, meetings, appointments, and administrative scheduling for the management team.
• Prepare, update, and maintain reports, correspondence, presentations, files, and office records.
• Handle accurate data entry, document organization, filing, and general office coordination.
• Assist with accounting support functions, including QuickBooks entries and bank reconciliations.
• Support management with special projects, operational initiatives, and cross‑functional communication.

Compensation and Benefits

• Pay: $22 to $24 per hour.
• Job type: Full-time, temp-to-hire.
• Location: Selma, CA.
• Long-term potential through a temp-to-hire pathway.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
• We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Required Qualifications and Skills

• 3+ years of administrative, office support, or similar professional experience.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Experience using QuickBooks in an office or accounting support environment.
• Bank reconciliation experience is strongly desired for success in this role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a professional demeanor.
• High attention to detail, accuracy, confidentiality, and follow‑through.
• Ability to work well with management, employees, vendors, and customers.

Preferred Qualifications

• Experience in property management, real estate, hospitality, restaurant operations, or a multi‑entity business environment.
• Prior experience supporting accounting, accounts payable, accounts receivable, or finance teams.
• Ability to create or maintain reports, spreadsheets, and administrative tracking tools.
• A proactive, team‑oriented approach with interest in long‑term growth.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf