Admin Support Protocol Specialist

Canvas II, LLC.; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

Canvas II, LLC. is seeking a Front Office Administrative Support professional to assist the Director, Associate Director, and Front Office leadership with executive correspondence, taskers, and staff packages.

The role includes creating and maintaining databases to track office tasks, organizing meetings with agendas and presentations, and ensuring timely delivery of documents in compliance with Tongue and Quill standards. Independent work is required.

Qualifications

• Must be able to work independently.

Responsibilities

• Provide Front Office Administrative Support.
• Support Director, Associate Director, and Front Office Group Leadership with taskers, staff packages, and executive correspondence.
• Create, manage, and maintain databases tracking office tasks, suspenses, training, mail, and correspondence corrections.
• Assist in meeting organization and preparation: develop agendas, presentations, scheduling, and venue setup; record and track action items; perform venue security duties.
• Provide management and maintenance support for office bulletins, displays, and announcements; maintain file plans for Government approval.
• Review TDY Orders for AF compliance; consolidate and prepare orders; distribute to travelers and draft TDY orders for approval.
• Coordinate meeting arrangements: set location, contact participants, ensure required materials and services are available.
• Prepare and finalize a wide variety of recurring and nonrecurring correspondence, reports, and documents; ensure proper format and timely submission.
• Draft nontechnical and some technical correspondence related to the organization's mission and programs; forward to appropriate offices and update tracking systems.
• Ensure documents comply with regulations and policies and meet prescribed deadlines; review correspondence for grammar and punctuation per Tongue and Quill.

Job description

Essential Duties and Responsibilities: Provide Front Office Administrative Support. Provides comprehensive support for Director, Associate Director, and Front Office Group Leadership, reviewing and facilitating critical taskers, staff packages, and executive correspondence.Perform specific routine actions creating, managing, and maintaining databases to include but not limited to tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies. Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties. Provide management and maintenance support for office official bulletins, displays, and announcements. Advise and assist in establishing and maintaining file plans for Government approval.Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for Air Force customer personnel. Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences. Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available.Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining, and modifying format, content and frequency of requirements from information obtained from staff, files, and other sources.Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification. Coordinate and forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files. Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation in accordance with the Tongue and Quill. Must be able to work independently in the execution of these requirements.