Executive Assistant

Canvas; Arnold (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Canvas in Arnold, MD is seeking an Administrative Support professional to manage the Squadron Commander’s front-office calendars, meetings, correspondence, and administrative suspense items, ensuring timely actions.

You will track taskers, drafts, and official documents; coordinate supplies and service requests; maintain records and SOPs; support onboarding, timekeeping, events, and liaison duties with partner agencies, delivering professional reception and customer service.

Responsibilities

• Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items.
• Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion.
• Draft, format, review, and route memorandums, reports, briefings, and other official correspondence.
• Research and gather list of all needed office supplies and coordinate the purchases; coordinate service requests; and maintain accountability for assigned equipment and government property.
• Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures.
• Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned.
• Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support.
• Lead setup and meeting readiness for project management reviews (PMR) and staff meetings.
• Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel.
• Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time.
• Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.

Skills

Office administration

Calendar management

Communication

Customer service

Job description

• Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items.
• Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion.
• Draft, format, review, and route memorandums, reports, briefings, and other official correspondence.
• Research and gather list of all needed office supplies and coordinate the purchases; coordinate service requests; and maintain accountability for assigned equipment and government property.
• Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures.
• Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned.
• Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support.
• Lead setup and meeting readiness for project management reviews (PMR) and staff meetings.
• Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel.
• Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time.
• Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.