Admin Support Protocol Specialist

Canvas Inc.; Eglin Air Force Base (FL); Presencial; USD 36.000 - 52.000; Jornada completa

Descripción de la vacante

Canvas Inc. at Eglin Air Force Base in Florida seeks an experienced Front Office Administrative Specialist to support the Director, Associate Director, and Front Office leadership. You will review taskers, manage staff packages, prepare executive correspondence, and organize meetings, agendas, and presentations.

Strong attention to detail and the ability to work independently are essential. This role emphasizes compliance with Air Force standards and requires precise grammar and document

Formación

• Provide front office administrative support.
• Review and facilitate critical taskers and executive correspondence.
• Assist in meeting organization, agendas, and presentations.

Responsabilidades

• Create, manage, and maintain databases tracking office tasks and suspenses.
• Coordinate meetings: agenda, presentations, scheduling, venue setup, and action item tracking.
• Prepare a wide variety of correspondence and reports, ensuring proper format and deadlines.
• Review TDY orders for compliance and distribute approved orders to travelers.
• Review and finalize official bulletins, displays, and announcements.

Descripción del empleo

Essential Duties and Responsibilities: Provide Front Office Administrative Support. Provides comprehensive support for Director, Associate Director, and Front Office Group Leadership, reviewing and facilitating critical taskers, staff packages, and executive correspondence.

Perform specific routine actions creating, managing, and maintaining databases to include but not limited to tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies. Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties. Provide management and maintenance support for office official bulletins, displays, and announcements. Advise and assist in establishing and maintaining file plans for Government approval.

Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for Air Force customer personnel. Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.

Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences. Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available.

Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining, and modifying format, content and frequency of requirements from information obtained from staff, files, and other sources.

Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification. Coordinate and forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files. Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.

Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation in accordance with the Tongue and Quill. Must be able to work independently in the execution of these requirements.