Administrative Assist. Analyst

Canvas, Inc.; Alabama; Hybrid; USD 42,000 - 60,000; Full time

Job summary

Canvas, Inc. seeks an Administrative Assist./Analyst to support Redstone Arsenal, AL, handling diverse workload and calendar management for PdM/DPdM A3S. You will draft and staff SOPs, manage official correspondence, and coordinate meetings with DoD stakeholders, ensuring timely completion of staff documents and travel arrangements.

Proficiency in MS Office, ETMS2, SharePoint, DTS and ATAAPS is expected, along with strong organizational and communication skills in a high-paced environment.

Qualifications

• Experience providing administrative support in fast-paced environments.
• Familiarity with DoD/Army administrative procedures is a plus.
• Ability to draft and manage official correspondence.

Responsibilities

• Plan, prioritize and organize a diversified workload.
• Screen calls, requests, meetings, and visitors for PdM and DPdM A3S.
• Prepare and maintain A3S SOPs, policies, and templates.
• Manage office supplies and official mail.
• Maintain organizational and personnel charts.
• Coordinate scheduling of meetings and manage conference rooms.
• Maintain dynamic calendars for PdM, DPdM A3S and Product Office.
• Submit and track document packets using ETMS2 and SharePoint workflows.
• Coordinate in-processing/out-processing of personnel.
• Serve as SME for MS Office applications.
• Handle travel arrangements via DTS; review vouchers.
• Review and action documentation/briefings; staff daily reports.

Skills

MS Office Suite

Tools

ETMS2

SharePoint

DTS

ATAAPS

Job description

## Administrative Assist. AnalystApply: Redstone Arsenal, AL: Full time: Posted Yesterday: JR100786\\* Uses independent judgement to plan, prioritize and organize a diversified workload in a high-pace and detail-oriented environment. Using proper Army protocol, screens all calls, requests for information, meetings and visitors for the PdM and DPdM A3S. Authors and staffs A3S Administrative Standard Operating Procedures, Policies, and Templates. \\* Manage office supplies and official mail. \\* Maintain organizational and personnel charts. \\* Correspondence: Serves as the A3S SME for AR 25-50, Preparing and Managing Correspondence. Interfaces with a diverse group of internal and external stakeholders at all levels within the Army. \\* Coordinates and collaborates with internal and external organizations for the scheduling of meetings. Manage and coordinate conference rooms, breakout rooms and other locations as necessary. \\* Manages the dynamic calendars of the PdM, DPdM A3S and Product Office to include numerous calendar events, unclassified and classified meetings, teleconferences and video teleconferences. \\* Responsible for coordination and staffing all documents requiring O-5, O-6, and PEO leadership approval. Includes submission and tracking of document packets using Enterprise Task Management Software Solution (ETMS2), SharePoint Workflow, and other staffing tools as required. Collects, analyzes data from multiple sources and provides recommendations for improvement and accuracy then consolidate the information into a single product while maintaining product integrity. Independently develops, coordinates, reviews, and tracks incoming/outgoing documentation/briefings. Resource management duties include monitor and maintain tasker documents through the staffing process both internally and with higher headquarters. \\* Manage the in processing/out-processing of personnel assigned to A3S. This includes the oversight of welcome packages, sponsorship for in processing, and processing within the Human Resource Service Desk (HRSD). \\* Serves as the A3S Subject Matter Expert (SME) for MS Office Suite Applications for administrative tasks. Analyze, research, development and coordination of documentation, briefings, spreadsheets, and reports. \\* Responsible for arranging and performing as a Reviewing Official civilian personnel TDY travel using the DoD Defense Travel System (DTS) to include travel itineraries, hotel, transportation, TDY agendas and briefing packets and ensure that vouchers are submitted in a timely fashion for settlement of the traveler's government travel card. Analyzes error logs and provides recommended solutions for travel projections and expenditure reports. \\* Responsible for reviewing, analyzing and recommending corrective actions in the administration of the Automated Time Attendance and Production System (ATAAPS). \\* Manages and submits A3S daily accountability and personnel reports. \\* Other administrative duties as assigned.