Administrative Support Professional (PL)

Canvas; Eglin Air Force Base (FL); In loco; USD 52.000 - 78.000; Tempo pieno

Descrizione del lavoro

Canvas is seeking an experienced administrative professional to support office and executive-level managers at the US base in Florida. The role involves coordinating meetings, managing logistics for official visits, and maintaining the official file plan and electronic records.

You will produce high-quality reports and presentations, support scheduling, and ensure compliance with security protocols and safety standards. Proficiency in MS Office, Adobe, and document management tools is required.

Competenze

• U.S. citizen required.
• Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance.
• Bachelor's degree with 3–10 years of relevant experience, OR 6 years of experience in lieu of a degree, OR Associate's degree with 4 years of relevant experience.

Mansioni

• Perform advanced administrative support for office or executive-level managers.
• Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally.
• Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks.
• Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations.

Conoscenze

MS Office Suite

Excel advanced

PowerPoint

Adobe Acrobat

Document management

Formazione

Bachelor's degree

Associate's degree

Strumenti

MS Project Server

Power BI

Descrizione del lavoro

• Perform advanced administrative support for office or executive-level managers.
• Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally.
• Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks.
• Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations.
• Maintain electronic files and records, as well as the official file plan, ensuring compliance with organizational standards.
• Provide comprehensive administrative support, including word processing, scheduling, and office management functions.
• Perform routine clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff members.
• Demonstrate proficiency in Microsoft Office (including advanced Excel functions and PowerPoint), Adobe, and advanced document management tools.
• Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.
• Prepare and submit monthly status reports and briefing materials as required.
• Ensure compliance with security protocols and facility clearance standards.
• Uphold workplace safety, participate in safety inspections, and respond promptly to mishaps or unsafe conditions.
• Coordinate with technical, engineering, and logistics teams to support ongoing test and evaluation programs.

Additional Job Description

• Adhere to Air Force, OSHA, and local safety requirements, including the development and maintenance of Safety and Health Plans.
• Participate in government inspections and implement corrective actions as required.
• Support special requirements such as vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance.
• Track and report on safety metrics, including TCIR, DART, and OSHA Form 300A.
• Assist with administrative tasks related to facility-space optimization, asset management, community planning, and programming.
• Provide support for presentations, communications, and portfolio tools including MS Project Server and Power BI.
• Maintain flexibility to work extended hours during surge events and adapt to evolving program needs.

Clearance And Education Requirements

• U.S. Citizen
• Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance.
• Education & Experience:
• Bachelor's degree and 3-10 years of relevant experience; OR
• 6 years of relevant experience (in lieu of a degree); OR
• Associate's degree plus 4 years of relevant experience.