Administrative Support Professional (PL)

Canvas Inc.; Eglin Air Force Base (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Canvas Inc. is seeking an experienced administrative professional to support executive-level managers at the Eglin Air Force Base area. The role involves coordinating meetings, tracking deadlines, and producing high-quality reports and briefings.

You will maintain filing systems, manage schedules, and collaborate with engineering and logistics teams on test and evaluation programs. A security clearance and US citizenship are required.

Qualifications

• ,
• Bachelor’s degree or 6 years of relevant experience in lieu of degree.
• Associate’s degree plus 4 years of relevant experience.
• U.S. Citizen required.
• Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance.

Responsibilities

• Provide advanced administrative support for office or executive-level managers.
• Coordinate and facilitate meetings and official visits with logistics and documentation handled professionally.
• Track internal suspenses and deadlines and follow up to ensure timely completion.
• Review and proofread reports, spreadsheets, documents, and presentations.
• Maintain electronic files and official file plan in compliance with standards.
• Support scheduling, word processing, and office management functions.
• Perform routine clerical duties such as organizing files and preparing documents.
• Proficient in Microsoft Office (Excel, PowerPoint), Adobe, and advanced document management tools.
• Support long-range forecasts, daily mission schedules, and high-priority mission monitoring.
• Prepare and submit monthly status reports and briefing materials.

Skills

MS Office

Advanced Excel

PowerPoint

Adobe

Document management

Scheduling

Meeting coordination

Education

Bachelor’s degree

Associate’s degree

Tools

MS Project Server

Power BI

Job description

• Perform advanced administrative support for office or executive-level managers.
• Coordinate and facilitate meetings and official visits, ensuring all logistics and documentation are handled professionally.
• Track internal suspenses and deadlines, proactively following up to ensure timely completion of tasks.
• Review, proofread, correct, and produce high-quality reports, spreadsheets, documents, and presentations—including evaluations, awards, and decorations.
• Maintain electronic files and records, as well as the official file plan, ensuring compliance with organizational standards.
• Provide comprehensive administrative support, including word processing, scheduling, and office management functions.
• Perform routine clerical and administrative duties such as organizing files, preparing documents, scheduling appointments, and supporting other staff members.
• Demonstrate proficiency in Microsoft Office (including advanced Excel functions and PowerPoint), Adobe, and advanced document management tools.
• Support scheduling activities, long-range forecasts, daily mission schedules, and high-priority mission monitoring.
• Prepare and submit monthly status reports and briefing materials as required.
• Ensure compliance with security protocols and facility clearance standards.
• Uphold workplace safety, participate in safety inspections, and respond promptly to mishaps or unsafe conditions.
• Coordinate with technical, engineering, and logistics teams to support ongoing test and evaluation programs.

Additional Job Description

• Adhere to Air Force, OSHA, and local safety requirements, including the development and maintenance of Safety and Health Plans.
• Participate in government inspections and implement corrective actions as required.
• Support special requirements such as vehicle licensing, government-furnished materials, foreign participation, and CMMC Level 1 compliance.
• Track and report on safety metrics, including TCIR, DART, and OSHA Form 300A.
• Assist with administrative tasks related to facility-space optimization, asset management, community planning, and programming.
• Provide support for presentations, communications, and portfolio tools including MS Project Server and Power BI.
• Maintain flexibility to work extended hours during surge events and adapt to evolving program needs.

Clearance and Education Requirements

• U.S. Citizen
• Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance.
• Education & Experience:
  • Bachelor’s degree and 3–10 years of relevant experience; OR
  • 6 years of relevant experience (in lieu of a degree); OR
  • Associate’s degree plus 4 years of relevant experience.