Administrative Assist. Analyst

Canvas; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Canvas in Huntsville, AL seeks an administrative support professional to assist the A3S Product Manager and Deputy PM in developing and maintaining office policies, procedures, and briefing materials.

You will analyze requirements, coordinate working groups, manage resources, handle classified materials, and prepare routine reports for higher headquarters, ensuring accurate documentation and timely communications across Product Office teams.

Qualifications

• Administrative support responsibilities including document review and formatting.
• Experience using MS Office Suite and collaboration tools.
• Familiarity with government or defense documentation standards preferred.

Responsibilities

• Assists PdM and DPdM with developing and updating office policies.
• Conducts requirements analysis, develops recommendations and plans.
• Routes information requests to appropriate action agent.
• Collects and reports daily personnel accountability to PM AMSA Operations.
• Coordinates with PM AMSA HQ staff to synchronize Product Office actions.
• Ensures proper handling and distribution of classified materials.
• Supports daily/weekly reports to higher headquarters.
• Assists with tasking and directives from Product Office leadership.
• Assimilates information from multiple sources and provides leadership with recommendations.
• Develops, writes and staffs briefings to officials/groups in the Product Office.

Skills

Administrative support

MS Office

Document control

Secretarial duties

Communication

Tools

GlobalProtect

VMware

MS TEAMS

SharePoint

ETMS2

OneNote

Job description

• Assists A3S Product Manager (PdM) and Deputy Product Manager (DPdM) with developing office policies and procedures and keeping them current.
• Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects.
• Responds to requests for information and routes to appropriate action agent.
• Collects and reports daily personnel accountability to Project Manager Aviation Mission Systems and Architecture (PM AMSA) Operations.
• Work with PM AMSA Headquarters Staff to synchronize and coordinate all Product Office actions.
• Ensures proper handling and distribution of classified materials.
• Assist with daily and weekly reports to higher headquarters (Staff Call notes, significant actions reporting, and other daily/weekly reports as required).
• Work with PM AMSA Headquarters staff and Product Office leadership to support tasking and directives.
• Assimilate information from numerous sources and provide recommendations to leadership.
• Issue, review and track taskings for Product Office.
• Coordinate technical development with other Project/Product Offices, other government agencies, and contractors to promote information exchange.
• Develop, write and staff briefings to officials/groups in the Project/Product Office.

Operations Functions Include

• Assists A3S Product Manager (PdM) and Deputy Product Manager (DPdM) with developing office policies and procedures and keeping them current.
• Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects.
• Responds to requests for information and routes to appropriate action agent.
• Collects and reports daily personnel accountability to Project Manager Aviation Mission Systems and Architecture (PM AMSA) Operations.
• Work with PM AMSA Headquarters Staff to synchronize and coordinate all Product Office actions.
• Ensures proper handling and distribution of classified materials.
• Assist with daily and weekly reports to higher headquarters (Staff Call notes, significant actions reporting, and other daily/weekly reports as required).
• Work with PM AMSA Headquarters staff and Product Office leadership to support tasking and directives.
• Assimilate information from numerous sources and provide recommendations to leadership.
• Issue, review and track taskings for Product Office.
• Coordinate technical development with other Project/Product Offices, other government agencies, and contractors to promote information exchange.
• Develop, write and staff briefings to officials/groups in the Project/Product Office.

Administrative Functions Include

• Office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of A3S PdM, DPdM, Product teams, Functional teams, and special staff).
• Must be proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools. Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits.
• Plans, coordinates, and schedules briefings and conference rooms; organizes and coordinates conferences and ceremonies.
• Manage the in-processing/out-processing of personnel assigned to A3S, to include the oversight of welcome packages, sponsorship for in processing, and processing within the Human Resource Service Desk (HRSD).
• Responsible for coordination and staffing all documents requiring O-5, O-6, and PEO leadership approval, to include submission and tracking of document packets using Enterprise Task Management Software Solution (ETMS2), SharePoint Workflow, and other staffing tools as required.
• Serves as the A3S Subject Matter Expert (SME) for MS Office Suite Applications for administrative tasks. Deep understanding of MS TEAMS and OneNote are a plus.
• Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs.