Executive Assistant

Canvas Inc.; Tennessee; On-site; USD 42,000 - 66,000; Full time

Job summary

Canvas Inc. seeks an experienced administrative professional to support the Squadron Commander’s front office in Tennessee. You will manage calendars, coordinate meetings, draft memorandums, and handle routine correspondence to keep operations running smoothly.

You will track taskers and awards, coordinate events and visitor support, assist onboarding and timekeeping, and liaise with other units and partners to ensure timely actions and a professional reception.

Qualifications

• Experience in federal/military admin is preferred.
• Strong organizational and time-management skills.
• Ability to draft clear, formal correspondence.

Responsibilities

• Manage the Squadron Commander’s front office calendars, meetings, correspondence, and administrative items.
• Track squadron taskers, awards, recognition packages, and time-sensitive actions through completion.
• Draft, format, review, and route memorandums, reports, and other official documents.
• Coordinate purchases and service requests for office supplies and equipment.
• Maintain office files, records, and standard operating procedures.
• Support onboarding, timekeeping, and other routine administrative requirements.
• Coordinate events, ceremonies, and visitor support.
• Liaise with AEDC organizations and partners to ensure timely actions.

Skills

Calendar management

Administrative support

Communications

Customer service

Tools

MS Office

Outlook

Records management

Job description

• Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items.
• Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion.
• Draft, format, review, and route memorandums, reports, briefings, and other official correspondence.
• Research and gather list of all needed office supplies and coordinate the purchases; coordinate service requests; and maintain accountability for assigned equipment and government property.
• Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures.
• Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned.
• Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support.
• Lead setup and meeting readiness for project management reviews (PMR) and staff meetings.
• Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel.
• Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time.
• Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.