Senior Administrative Support Specialist

Astrion; Bedford (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Astrion is seeking a Senior Administrative Support Specialist to support ESS Division at Hanscom AFB, Bedford, MA. The role requires active Secret clearance, US citizenship, and advanced MS Office proficiency. Salary range is $70,000–$80,000 with full-time salaried status.

Responsibilities include supporting leadership, tracking action items, travel planning via DTS, and coordinating meetings. The ideal candidate brings DoD program experience and strong organizational skills to a fast-paced,

Qualifications

• Active Secret Clearance required and maintainable.
• U.S. citizen.
• Proficiency with Microsoft Office, DTS, LCMP, PMRT, and Outlook.

Responsibilities

• Provide administrative support to government leadership and acquisition teams.
• Maintain leadership awareness of mission-critical issues and priorities.
• Track action items, deadlines, and program deliverables.
• Prepare reports, briefings, and official documents for leadership review.
• Coordinate meetings, logistics, and virtual setups.
• Maintain meeting records, agendas, and attendance logs.
• Manage leadership calendars and scheduling requirements.
• Support travel planning and execution using DTS.
• Respond to inquiries and provide administrative customer support.
• Suggest process improvements to increase efficiency.

Skills

Active Secret Clearance

US Citizen

Microsoft Office Suite

ATAAPS

LCMP

PMRT

Outlook

Calendar management

Education

Bachelor's Degree in related field

12+ years DoD/related experience (5 in DoD)

15 years directly related DoD experience

Tools

Defense Travel System (DTS)

SharePoint

Calendar management software

MS Office Suite (advanced)

Job description

Overview

Senior Administrative Support Specialist

WORK LOCATION: Hanscom AFB, MA

Salary Range: $70 - $80,000 annually*

*depending on experience, certifications, and qualifications

JOB STATUS: Full-time; salaried

CLEARANCE: Secret clearance required

Astrion has an exciting opportunity for a journeyman Senior Administrative Support Specialist to support the Electronic Systems System (ESS) Division, which is within the Electronic Systems Directorate (AFLCMC/ES) and located at the Hanscom AFB in Bedford Massachusetts.

The Electronic Systems System (ESS) Division (aka Force Protection Division) mission is to manage and execute the modernization, design, development, testing, fielding, and sustainment of the various software and hardware within the ESS Portfolio.

REQUIRED QUALIFICATIONS / SKILLS:

• Must have and be able to maintain and active Secret Clearance


• Must be a US citizen


• Microsoft Suite, ATAAPS, LCMP, PMRT, Outlook

PREFERRED QUALIFICAITONS / SKILLS:

• Education: Bachelor\'s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,


• 15 years of directly related experience, eight of which must be in the DoD.

TECHNICAL SKILLS:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)


• Experience utilizing the Defense Travel System (DTS)


• SharePoint administration and document management


• Calendar management and executive scheduling support


• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)


• Action item, suspense, and workflow tracking


• Preparation of executive correspondence, reports, and briefing materials


• Records management and file maintenance in accordance with DoD policies


• Data collection, analysis, and administrative reporting


• Experience supporting DoD acquisition or program management offices


• Knowledge of Air Force organizational structures and administrative processes


• Calendar management, meeting coordination, travel management


• Task management and reporting,


• Seating for the branch,


• Dissemination of policy, guidance, and information across the branch

INTERPERSONAL SKILLS:

• Strong written and verbal communication skills


• Exceptional organizational and time management abilities


• Ability to manage multiple priorities and competing deadlines


• Professional demeanor when interacting with senior military and civilian leadership


• Strong attention to detail and accuracy


• Excellent customer service and stakeholder engagement skills


• Ability to work independently with minimal supervision


• Strong problem-solving and critical-thinking abilities


• Collaborative team player capable of working across diverse organizations


• Ability to handle sensitive and confidential information with discretion


• Adaptability in a fast-paced, mission-focused environment


• Proactive mindset with a continuous process-improvement approach


• Strong relationship-building and coordination skills


• Ability to anticipate leadership needs and respond effectively


• High level of professionalism, reliability, and accountability

RESPONSIBILITIES:

Duties to include but not limited to:

• Provide administrative and operational support to government leadership and acquisition program teams.


• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.


• Track and monitor action items, taskings, suspense dates, and program deliverables.


• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.


• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.


• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.


• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.


• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.


• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.


• Maintain program files, records, and document repositories in accordance with organizational procedures.


• Assist with workflow management, office operations, and process improvement initiatives.


• Coordinate, analyze, distribute, and track organizational taskings and responses.


• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).


• Respond to routine inquiries, answer telephones, and provide administrative customer support.


• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

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