Admin & Program Support Specialist – Flexible Scheduling

Transportation Security Careers; Athens (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide administrative and program support to managers and staff, coordinating daily office activities and ensuring accurate data tracking and scheduling. The role emphasizes attention to detail and effective communication across multiple teams.

Responsibilities include maintaining records, preparing reports, coordinating meetings, and supporting various program areas such as finance, HR, and payroll while upholding established

Qualifications

• Specialized experience in administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, HR, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Basic analysis

MS Office

Records management

Calendar coordination

Customer service

Discretion

Tools

MS Office

Job description

Transportation Security Administration (TSA) program assistants provide administrative and program support to managers and staff, coordinating daily office activities and ensuring accurate data tracking and scheduling. The role emphasizes attention to detail and effective communication across multiple teams.

Responsibilities include maintaining records, preparing reports, coordinating meetings, and supporting various program areas such as finance, HR, and payroll while upholding established