Admin Asst 2 - Facilities & Fleet

Carter Bloodcare; Virginia (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Carter BloodCare is seeking an Administrative Assistant 2 to support the Facilities & Fleet team. The role includes scheduling, correspondence, document preparation, meeting coordination, and project support, while maintaining confidentiality and professional standards.

This position may require varied shifts and overtime to meet operational needs. Strong Microsoft Office skills and excellent communication are essential for success in a fast-paced environment.

Qualifications

• Strong written and verbal communication across organizational levels.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience supporting facilities or construction environments is preferred.
• Ability to maintain confidentiality and exercise sound judgment in routine issues.

Responsibilities

• Provide administrative support to the Facilities & Fleet team and the Director.
• Schedule, coordinate meetings, and prepare correspondence and documents.
• Assist with department and project support and ensure timely task completion.
• Maintain effective communication with internal and external stakeholders.
• Manage priorities and demonstrate professionalism and discretion.

Skills

Multitasking

Written & verbal communication

Organizational skills

Confidentiality

Microsoft Office Suite

Video conferencing

Meeting coordination

Scheduling

Professional appearance

Education

High School diploma or GED

Associate’s degree preferred

Tools

Microsoft Office Suite

Video conferencing software

Job description

PRINCIPAL ACCOUNTABILITYThe Administrative Assistant 2 (AA2) provides a full range of administrative support to the Facilities & Fleet team in a professional and timely manner, as well as personalized support to the Director of Facilities and Fleet (Director). The AA2 assists with scheduling, correspondence, document preparation, meeting coordination, and departmental and project support. Additionally, the AA2 ensures efficient daily operations by managing priorities and fostering effective communication across internal and external stakeholders.The AA2 works on a wide range of matters where strict confidentiality is expected, and professional appearance and attendance are essential. The AA2 exemplifies and champions Carter BloodCare (CBC) Core Values and Code of Conduct and adheres to CBC policies and applicable Standard Operating Procedures (SOPs). To support ongoing development and organizational goals, the AA2 is required to attend meetings and training sessions, as assigned.This position may require working varied shifts, extended hours, weekends, and/or overtime to support operational needs. Regular full-time attendance is required during normal working hours.EDUCATIONHigh School Diploma or GED equivalentAssociate’s Degree, preferredEXPERIENCEMinimum of 3 years of experience as an Executive (or other senior level) Administrative AssistantFamiliarity with facilities or construction environments, preferredSKILLS AND KNOWLEDGEAbility to manage multiple priorities, meet deadlines, and maintain strong attention to detail in a fast-paced environmentStrong written and verbal communication skills, with the ability to interact effectively and professionally across organizational levelsExceptional organizational skills, with the ability to anticipate needs, exercise sound judgment, independently resolve routine issues and adjust priorities proactivelyProficient in Microsoft Office Suite and virtual meeting technologies, with the ability to quickly learn CBC-specific systemsExhibits initiative, discretion and professionalism (e.g., dress, skill)Strong problem-solving skills, with the ability to work independently and make informed decisionsStrong interpersonal skills with a collaborative, service-oriented approachEQUIPMENT USEDComputer and associated equipment, along with common software and CBC-specific applications/programs, used in this positionGeneral office supplies and equipment, including telecommunicationsPHYSICAL/MENTAL STRESS FACTORSPrimarily a sedentary job that requires the ability to sit, walk, stand, bend, and move up to 20 poundsMental stress due to tight deadlines and project implementation, within limits anticipated due to the nature and scope of this positionAbility to stay calm and on task in high-stress situationsCarter BloodCare is an EEO/Affirmative Action employer. Carter BloodCare provides equal employment opportunities (EEO) to all employees and applicants and will not discriminate in its employment practices due to an employees or applicants race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic, and veteran or disability status. In addition to federal law requirements, Carter BloodCare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Carter BloodCare is a Pro Disabled & Veteran Employer.We maintain a drug-free workplace and perform pre-employment substance abuse testing.