Executive Administrative Assistant, Facilities & Fleet

Carter Bloodcare; Virginia (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Carter BloodCare is seeking an Administrative Assistant 2 to support the Facilities & Fleet team. The role includes scheduling, correspondence, document preparation, meeting coordination, and project support, while maintaining confidentiality and professional standards.

This position may require varied shifts and overtime to meet operational needs. Strong Microsoft Office skills and excellent communication are essential for success in a fast-paced environment.

Qualifications

• Strong written and verbal communication across organizational levels.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience supporting facilities or construction environments is preferred.
• Ability to maintain confidentiality and exercise sound judgment in routine issues.

Responsibilities

• Provide administrative support to the Facilities & Fleet team and the Director.
• Schedule, coordinate meetings, and prepare correspondence and documents.
• Assist with department and project support and ensure timely task completion.
• Maintain effective communication with internal and external stakeholders.
• Manage priorities and demonstrate professionalism and discretion.

Skills

Multitasking

Written & verbal communication

Organizational skills

Confidentiality

Microsoft Office Suite

Video conferencing

Meeting coordination

Scheduling

Professional appearance

Education

High School diploma or GED

Associate’s degree preferred

Tools

Microsoft Office Suite

Video conferencing software

Job description

Carter BloodCare is seeking an Administrative Assistant 2 to support the Facilities & Fleet team. The role includes scheduling, correspondence, document preparation, meeting coordination, and project support, while maintaining confidentiality and professional standards.

This position may require varied shifts and overtime to meet operational needs. Strong Microsoft Office skills and excellent communication are essential for success in a fast-paced environment.